Office Manager | Front Office Manager

Job Description:
The Office Manager is a critical role in keeping the business and processes of the company running smoothly on a daily basis -- ensuring all administrative and operational needs of the office are met. This role is central in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This role may manage a team of administrative or support staff. Responsibilities typically include:


RESPONSIBILITIES Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands Managing databases, administrative records, and company information Managing office expenditure and budgets Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time Organize office operations and procedures Responsible for recruiting staff for the office and providing orientation and training to new employees Supervising and monitoring the work of administrative staff Implementing and maintaining procedures/office administrative systems
Minimum Qualifications:
Proven office management, administrative or assistant experience Knowledge of office management responsibilities, systems, and procedures Reliability and discretion: proven experience in handling confidential matters Communication, negotiation and relationship-building skills Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office, GSuite platform Knowledge of accounting, data and administrative management practices and procedures Knowledge of clerical practices and procedures Knowledge of human resources management practices and procedures Knowledge of business and management principles Tech savvy with knowledge of office software packages for HR, payroll and accounting Adaptability Proactive, has the initiative to improve processes and systems Finance, accounting and budgeting skills