Sales Admin Assistant

Job Summary The Sales Administrative Assistant is responsible in providing clerical and minor technical support for the sales department of a company or major organization. Record keeping responsibilities may include sales and expense reports, electronic databases and sales proposals for prospective customers. Administrative assistants also plan meetings and ensure that sales representatives in the field are in contact with home office staff.

Essential Functions

•Provides administrative support to sales team such as preparation of transfer of accounts, processing of Sales Invoice, documents of man hours of deployed staff, and request for office supplies.
•Prepares contingency fund debit memo.
•Prepare and release proposal to customer in absence of Sales Executive or if they are engaged in an urgent task.
•Diligently take and relay messages from customers, partners, internal personnel when Sales are not around (within 30 minutes).
•Provide feedback on delegated tasks in terms of-proposal preparation (pricing & other T&C) and submission, delivery and return, among others.
•Assist in the preparation of BID Documents.
•Prepares Accreditation Documents for new customers.
•Answer customer inquiries on product availability, prices, delivery times, and the status of orders so that inquiries are dealt with promptly and accurately.
•Communicate with staff from other areas in the organization, particularly in CSD Division but not limited to Accounting and Human Resources in relation to completion of assigned task.
•Provide assistance in processing order thru CRM.
Salary: 15000-18000