Purpose The position is responsible for providing administrative support to the Project Manager and the project team. This role involves coordinating project activities maintaining documentation and facilitating communication to ensure projects are delivered on time and within scope.
Work Overview
Managing and organizing projectrelated documents contracts and records.
Collaborating with procurement and logistics departments to ensure timely scheduling.
Coordinating meetings appointments and project timelines for team members and stakeholders.
Facilitating communication among projects team members stakeholders and external parties.
Inputting and maintaining projectrelated data and information in databases or project management software.
Preparing and distributing progress reports updates and project status summaries.
Assisting in monitoring project budgets expenses and financial records.
Coordinating procurement activities such as purchasing supplies or equipment for the project.
Assisting in managing project resources including personnel and equipment allocation.
Maintaining accurate records of project activities expenditures and correspondence.
Providing general administrative support to project managers and team members such as filing copying and managing correspondence.
Assisting in identifying and documenting project risks and issues.
Ensuring project deliverables meet quality standards and assisting with quality assurance processes.
Supporting the onboarding of new team members and providing training on projectrelated processes and tools.
Requirements Prerequisites Good communication and interpersonal skills
Proficiency in office software (e.g. Microsoft Office Suite) project management software and collaboration tools are essential.
Keen attention to detail
Collaborative working style and teamplayer attitude
Positive and encouraging personality
Able to work independently with little supervision
Highly motivated with a strong work ethic
Reliable trustworthy and committed to the teams success
Excellent organizational skills and ability to prioritize tasks
Able to thrive in a highvolume deadlinedriven work environment
Qualifications and Education Requirements
Degree in IT Business or any related courses
Minimum of 1 year of relevant experience in IT Industry
While not always mandatory certifications in project management or administrative support can be advantageous.
Prerequisites Knowledge of auxiliary systems (structured cabling systems, switches, CCTV, AV) Working with vendors to correctly select systems (switches, firewalls, audio/visual etc) Must have strong English communication both written and verbal. Must be confident and socially adept. Must have a proven track record of exceeding sales targets. Must be committed to excellence and have an attention for detail. Must have a working capability for technical sales, including passing vendor sales certifications. Must be able to handle pressure from time to time and always meet deadlines. Must have excellent time management and organisation skills.
