Operations Support

JOB QUALIFICATIONS
• Bachelor’s Degree in Business Administration or related field required
• With 3+ years’ of administrative experience, supporting various team and executives
• Previous experience as an Operations Supervisor or similar role required
• Previous experience as an HR Specialist or Generalist is preferred
• Fluent with G-Suite (gmail, calendar, forms, sheets, docs) and Microsoft Office
• Excellent verbal and written communication skills
• Ability to work well in a fast-paced environment, must be able to work proactively and deliver within a limited time range or frame with minimal or no supervision
• A team player with high level of dedication
• Excellent team development and leadership skills
• Exhibits good organizational skills and high attention to detail
• Discretion to be displayed at all times and strict confidence to be maintained in all sensitive matters
• Critical thinker, self-starter and goal-oriented
DUTIES & RESPONSIBILITIES
• Conduct daily company administrative processes and procedures
• Provide assistance to the Operations Manager, Director of Development and other executives within the company
• Maintain balanced bookkeeping, track and maintain budgets of operational costs, develop and implement improved operational processes that reduce costs
• Review, gather information and assess current processes and policies in place to determine ways to improve; Develop and establish action plans that would improve efficiency, effectivity and morale of the team
• Communicate, train and supervise team in established company policies and procedures to ensure compliance with best business practices throughout the company
• Draw up various operational reports in the company as required and submit them to top management for review
• Source and coordinate contractors and suppliers for required products and services
• Coordinate recruitment with scheduling interviews and balancing calendars between interviewers and candidates, conduct preliminary interviews, and track candidates and team referrals
• Develop and implement human resources practices, coordinate HR-related matters with the local HR-partner to ensure that processes are aligned with local labor laws
• Provide advanced team support, find solutions for team members who feel like they have no other options.
• All other duties assigned