Key Responsibilities 1. Accounts Receivable Support process and activities relating to accounts receivable. a. Answer calls from customers and respond / resolve their questions / requests. b. Monitor accounts receivable inbox. c. Process customer credit card payments via online banking system. d. Allocate customer receipts to customer accounts. e. Bank statement reconciliation. f. Maintain customer accounts including credit limits. g. Ad hoc project support. h. Maintain customer information across systems, files, and applications. 2. Accounts Payable Support process and activities relating to accounts payable. a. Action IDC and ECM workflow open / pending tasks. b. Review and validate invoices for payment processing. c. Configure supplier invoices for recognition in IDC/ECM. d. Perform payment runs. e. Post transactions to journals, ledgers, and other records. POSITION DESCRIPTION Commercial Accountant f. Reconcile transactions. g. Prepare monthly reports. h. Disburse petty cash by recording entry and verifying documentation. i. Process company credit card reconciliations. j. Process employee expense reimbursements. k. Monitor accounts payable inbox. l. Maintain supplier records. m. Prepare supplier account application forms. n. Provide support for internal audits and month end closing. o. Ad hoc project support. p. Reconcile freight invoices and ensure accurate coding. q. Maintain supplier information across systems, files, and applications. 3. Management Reporting Support process and activities relating to management reporting. a. Day 1 reporting. b. Prepare gross profit daily reporting. c. EOM - General ledger account reconciliations. d. EOM - Commission calculations and reporting. e. EOM - Gross profit reporting. f. Support annual forecast and budgeting activities. g. Maintain management reporting information across systems, files, and applications. 4. Administration Support process and activities relating to business administration: a. Support annual insurance reviews. b. Prepare supporting information regarding insurance related activities. c. Support insurance claims and liase with insurance brokers and other stakeholders. d. Support annual internal fixed asset audits. e. Support annual CHEP pallet audit and reconciliation. f. Maintain administration information across systems, files, and applications. 5. Projects Carry out and support adhoc projects and activities. Systems Access a) Westpac Bank - view / print bank statement. b) Westpac payway - process credit card receipts. c) National Australia Bank - view / print bank statements. d) Chase Bank - view / print bank statements. e) Epicor - Accounts Receivable, Accounts Payable, General Ledger, Inventory Management modules. f) Administration digital folders and files. g) PC with 2 monitors. h) Telephone with headset. i) IPECS softphone. j) MS teams. k) Remote desktop. Key Selection Criteria 1. Degree in Accounting, Commerce or Business or equivalent experience. 2. Member of The Philippine Institute of Certified Accountants or PICPA is preferable. 3. 3+ years post PICPA qualification experience in business administration. 4. A working knowledge of Australian GST is preferred. 5. High level understanding in accounting principles. 6. Intermediate level of understanding in foreign currency transactions. 7. Intermediate skills in Microsoft Excel and Word. 8. Has used windows-based ERP systems such as SAP, Epicor, MS Dynamics, or other systems. 9. Experience using shared digital folders and files. 10. Excellent English verbal and written. Proficient users who can understand and express virtually everything with ease and differentiate finer shades of meaning.C2 English (Proficient). 11. Ability to work under pressure and meet deadlines with strong attention to detail. 12. Takes a proactive approach to anticipating and preventing problems. 13. Ability to follow verbal and written instructions and reply using appropriate and clear language / content. 14. Advanced time management & organisational skills
