JOB OPENING Date: 26 August 2019The International Trade Centre is looking for a:G-5, Administrative AssistantDivision of Country Programmes (DCP)/ Office for Eastern Europe and Central Asia (OEECA)JOB OPENING No. ITC/JO/54/2019Post subject to local recruitment**For ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing(with the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a1h15min commuting distance by public transport or car. Applicants not meeting this criterion will not beconsidered.ITC champions workforce diversity, inclusion and gender parity and considers all persons equally,including those with disabilities, without discrimination or prejudice of any kind. ITC also offersattractive flexible work arrangements to help promote a healthy work/life balance and to allow all staffmembers to express and develop their talents fully.Deadline for application: 26 September (midnight Geneva time)Entry date: as soon as possibleDuty station: Geneva, Switzerland
Duration of appointment: One year, renewable
ORGANIZATIONAL SETTING
The Division of Country Programmes (DCP) is responsible for coherence and impact of ITC’sprogrammes at the country and regional levels. The five Regional Offices maintain close relationswith partners in ITC’s programme countries to ensure a demand-led approach for all projects. Theycoordinate throughout the project cycle in the design, implementation and monitoring of projects. Thisposition is located in the Office for Eastern Europe and Central Asia (OEECA) for the newInternational Trade in Central Asia project.RESPONSIBILITIES
Under the overall supervision of the Chief, Office for Eastern Europe and Central Asia (OEECA) andthe direct guidance of the Programme Coordinator, the Programme Assistant will be responsible forthe following duties:ITC job openings are available on http://www.intracen.orgINTERNATIONAL TRADE CENTRE Page 2
Human Resources Management
Initiates, processes, monitors, reviews and follows-up on actions related to the administration
of the unit’s human resource activities ensuring consistency in the application of regulationsand procedures.
Enters, maintains and certifies administrative data and records for time and attendance,
performance appraisal, etc. in electronic information systems.
Provides advice and guidance to staff with respect to administrative procedures, processes
and practices, liaising with central administrative services as necessary.
Maintains and reviews organizational staffing tables
Budget and FinanceMonitors status of expenditures and allotments, records variations, updates budget tables.Consolidates data received and provides support to higher-level staff with respect to budget
reviews of relevant intergovernmental and expert bodies.Reviews status of relevant expenditures and compares with approved budget.Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have
been charged and (b) availability of funds.Assists in the preparation of budget performance submissions.Prepares statistical tables and standard financial reports.
General AdministrationPrepares, processes and follows-up on administrative arrangements related to the official
travel of staff, consultants and participants.Drafts routine correspondence.Maintains files Maintains up-to-date work unit files (both paper and electronic).
Coordinates extensively with service units and liaises frequently with internal team members
both at Headquarters and in the field.Performs other related administrative duties, as required, e.g., operational travel programme;
monitoring accounts and payment to vendors and individual contractors for services; physicalspace planning; organizing and coordinating administrative arrangements for seminars,conferences and translations.Contract AdministrationAssists with day-to-day administration of contracts between the UN and external contractors
for outsourced services.Audits the contractors' invoices against the goods and services provided by the contractor and
approved by the UN.Processes the payment of contractors' invoices and monitor payments.Provides guidance to HQ and field office staff.
Performs other duties as assigned.ELIGIBILITY CRITERIA
EDUCATION: High school diploma or equivalent.
WORK EXPERIENCE: A minimum of five years of experience in administrative services, finance,accounting, audit, human resources or related area. Previous experience within the United Nationscommon system, and especially ITC, desirable.LANGUAGES: Advanced knowledge of English.
DESIRABLE KNOWLEDGE AND SKILLS:
Knowledge of UN/ITC rules and procedures.Knowledge of ERP systems and in particular UMOJA.
DESIRABLE KNOWLEDGE AND SKILLS:
ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity
INTERNATIONAL TRADE CENTRE Page 3ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing,Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technologicalawareness.ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, ManagingPerformance, Building Trust, Judgment/Decision making.For further information on competency based interview please click here
CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES
ITC Values• IntegrityProfessionalismCore Competencies• TeamworkAccountabilityClient Orientation
TERMS OF SERVICE
Appointments with ITC are service-limited to this organization. The conditions of service are governedby the United Nations Staff Rules and Regulations. This is a fixed term appointment.
INDICATIVE ANNUAL SALARY AT THE G-5 LEVEL
Annual Salary (net of tax)CHF 75,084 at single rate, with annual increments subject to performance.For further information please consult the International Civil Service Commission website:http://icsc.un.orgHOW TO APPLY (POST SUBJECT TO LOCAL RECRUITMENT)
Candidates are required to complete an on-line application. To apply, please visit the ITC website athttp://www.intracen.org/about/itc-careers/current-job-openings/ which provides all related instructionson how to complete the on-line personal history form (PHF). Candidates should also submit amotivation letter.ADDITIONAL INFORMATION
Applicants will be contacted only if they are under serious consideration. Applications received afterthe deadline will not be accepted. Information on the status of a vacancy can be obtained at:http://www.intracen.org/about/itc-careers/current-job-openings/Applicants may be required to take the ITC Microsoft Office Proficiency Test (ITC uses MicrosoftOffice 2010) if not already having done so.A written test may be held for this position. You must ensure that you are the sole author of theanswers. Reference materials including your own work and material may be used if properly cited.
Please be informed that software that detects plagiarism will be used to verify candidate’s answers.
Please note that candidates to this position may be considered for other ITC job openings subject tomeeting the relevant eligibility and competency requirements.
