Job DescriptionThe Accounts Payable Analyst is responsible for thorough, accurate and timely processing of accounts payable of the company. This position is also responsible in ensuring that the payable is properly supported of valid documents, classified and recorded in the books of accounts.
DUTIES AND RESPONSIBILITIES:
Receives Invoices or Billing Statement submitted by supplier or employee; and validates if compliant to BIR substantiation requirements.
Classifies documents if PO or Non-PO related transactions and checks required supporting documents and approval.
Processes invoices of PO & non PO in Subsidiary Ledger or Oracle System whichever is applicable.
Applies appropriate taxes, proper charging of accounts, assigned bank releasing site and ensures transaction is in accordance to company policies.
Checks if with prior accrual and advises reversal of entries if necessary.
Validates and applies existing Pre-payment, if any
Prepares Accounts Payable vouchers with supporting documents and submit to AP Supervisor for approval.
Generates cash requirement report as basis for APV retrieval and matching.
Monitors due dates of Account Payables, ensures that there are no long over due accounts and Withholding Tax Certificate or BIR Form 2307 are duly received by suppliers.
Performs regular reconciliation of unpaid accounts with suppliers and secures valid documents.
Coordinates with concerned group or department on issues and concerns encountered during payment processing.
Determines expenses for accrual, reversal and prepares entries in AP module during month-end.
Prepares and analyzes monthly AP schedules and reporting requirements.
Ensures schedules are reconciled with books, coordinates with concerned party any adjustment and prepares necessary journal entries.
Provides status and recommendation on hanging balances; and notes to financial statement.
Sends timely feedback to supplier and employee for queries, issues and concerns.
Performs regular Control Self Assessment (CSA) and ensure compliance to standard operating procedures.
Others Tasks
Participates in all Company initiatives and programs as well as provides support whenever necessary.
Ensures compliance to food safety, good recordkeeping, housekeeping and quality management system based on the standards of 5S, GMP, HACCP, Halal and ISO.
Performs other tasks that maybe assigned from time to time.
QualificationsEDUCATIONAL REQUIREMENT:
Graduate of any business-related course
WORK EXPERIENCE REQUIRED:
Minimum 1 year work experience in any Accounting related function.
CRITICAL SKILLS OR COMPETENCIES REQUIRED:
Knowledge of accounting principles and procedures particularly in accounts payable
Ability to communicate well, both written and oral
Analytical, innovative and with high initiative
Articulate in relating to suppliers being one of the frontliners
Computer literacy in data processing and company-required software
Ability to establish effective interpersonal relationships
Consistency, attention to detail, and perseverance
Ability to work with minimum supervisionAdditional Informationnull
