Specialist II General Ledger Requisition ID: (20006016) Primary Location: Philippines-National Capital Region-Quezon City
Job Function: Accounting & Finance
Job Posting Date: Aug 5, 2020, 5:26:20 AM
Description
The Specialist II, General Ledger is responsible for the processing of all Intercompany transactions (in compliance with GAAP and CP&P), including intercompany receipts allocation (netting and non-netting), reconciliation of the netting account and AR recharge account, and raising of manual recharges.In addition, he/she will be responsible in ensuring outstanding intercompany receivables are collected within the period prescribed in the Intercompany policy and ensure proper reporting of balances between Emerson Entities.ResponsibilitiesDuty 1: Intercompany credit control
Chases for the payment of long overdue accounts by sending follow up emails to the Accounts payable contacts.
Identifies/reviews and resolves invoicing issues
Escalates to the Regional Accountant or next level manager any non-responsive Accounts Payable POC
Validate and resolves minor disputes (example: wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate site POCs.
Resolves major disputes (pricing issues, product quality concern, etc.) by acting as the intermediary between the accounts payable contact (or purchaser) and the sales team
Duty 2: Intercompany Recharges
Generates the cost center balances for recharge for the period and prepares the draft of the invoices
Validates dispute by checking the records and supporting documents for accuracy
Identifies/reviews and resolves invoicing issues
Reviews and sends the invoice drafts to the Regional accountants and site POC for approval.
Books Cost center invoices into Oracle once approved and send to the accounts payable site contact
Raises disputes on the invoices to the issuing site Point of contact and Regional accountant
Reconciles and analyzes the transactions of the Accounts Receivable suspense account to determine the items for cross charging
Recommends resolution for aged items with incomplete details, without Intercompany partners code, missing backups and disputed charges
Collates and gathers required back up for the invoice.
Duty 3: Intercompany Cash Application
Extracts/receives bank statement from the banking website
Matches payment details against open invoices
Analyzes, qualifies, and completes netting application.
Request details from Accounts Payable point of contact for unidentified payment
Applies payment received to open invoices
Verifies completeness of the netting application/ Consolidates applied invoices
Validates data for consistency
Analyze and provides input for exception items during cash application
Resolves issues/concerns regarding invoice issues contacts to customers, Site Finance, Business Units. Serves as point of escalation and generates remarks on Accounts Receivable Report
Develops and Implements error-proofing method to ensure all transactions are booked accuratelyDuty 4: Reporting and Reconciliation
Reconciles the Netting receivable and payable balance by verifying discrepancies, and proposing solutions for reconciling items.
Prepares and post the journal entry related to the identified reconciling items (bank charges, forex difference, cash pool transactions)
Communicates with Site POC and Accounts payable contact any reconciling item in the netting reconciliation
Escalates resolution of outstanding reconciling items based on escalation matrix if no response is received from the POC
Secures approval from the site finance heads and approvers for the issuance of credit/debit note to offset, approval of variance to pay etc.
Prepares KPI reports/charts from requirement provided by stakeholders
Duty 5: Month end Activities
Ensures cleared AR dashboard by communicating disputes to POC or provides support in resolving issues
Generates data in the system, analyze and reconcile balances between subledger and trial balances
Reconciles system against schedule
Analyzes recorded invoices to determine correctness and validity of the as-of balance and verify if additional recognition is required
Prepares Journal Adjustments, Uploading and Posting to Oracle
Checks for completeness and validates compliance of Reports.
Performs sense check on relevance of Reports and month end close activities based on trends
Troubleshoot and resolves disputes encountered on entries
Duty 6: Audit
Prepares and provides supporting documents for audit requirements.
Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.
Requirements
Education:
Bachelor’s Degree in Accountancy or any Accounting related courses
Job Related Experience:
At least 3 years work experience in general accounting or audit.
Specific Knowledge:
Proficiency in MS Office applications with background in MS Outlook.
Proficient in using ERP applications.
Knowledgeable in Internal control.
Knowledgeable with GAAP.
Skills:
English Communication skills (oral & written)
Analytical Skills
Attention to details skills
Interpersonal skills
Ability to follow detailed workflow and instructions
Time/Work management skills
About Emerson
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This exciting environment is what you’ll discover at Emerson, a Fortune 500 company with $22.3 billion in sales and facilities in 141 countries. Together, we’re changing the world, and we have all the resources to help you achieve your professional goals.
Whether you’re an established professional looking for a career change, an undergraduate student exploring options or recently received your MBA degree, you’ll find a variety of opportunities at Emerson. Explore them now and join us in doing what’s never been done before.
