Job Descriptions
We are looking for an experienced Senior administrative assistant to join our team. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments as well as Resort ground duties concerning Maintenance and Housekeeping Department also.
For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills and must work with less supervision. You must also be independent, reliable and efficient and must be willing to work in a demanding and flexible resort environment.
you must also be fit and in good health condition in order to deliver your tasks properly.
Responsibilities
Supports the entire resort team especially the Ground maintenance and Housekeeping Departments. as well as upper management, HR and Accounting Departments.
Answer phone calls pertaining to Resort Inquiries and be able to provide information to callers or connect callers to appropriate people.
Schedule appointments, update Calendar and monitors Job Orders in the Resort for Maintenance and Housekeeping Department.
Compose and type regular correspondence, like invitations and informative material and the like.
Can handle basic purchasing and accounting tasks too.
Develop and maintain a filing system
Create spreadsheets and presentations
Provide statistical and budget reports with the help of our Accounting Department.
Greet and provide general support to visitors
Develop, implement and improve office policies and procedures
Job Qualifications
Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant in a similar working environment (Hotel / Resort preferably)
In-depth understanding of office management and daily operations
MUST BE WILLING TO WORK ON WEEKENDS AND HOLIDAYS SINCE WE ARE A RESORT.
Hands on experience with MS Office and MS Excel applications.
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
College Degree; additional qualification as a personal assistant or secretary will be a plus
MUST have his / her own laptop
Computer Literate
Good Command of the English Language
MUST Live near Clark.
Can Start Immediately
Willing to be trained in Manila if needed (Ortigas)
COVID-19 considerations:
Needs to undergo Rapid Test and must present a health certificate stating that he / she is COVID 19 NEGATIVE before he / she can proceed. Test will be shouldered by the applicant.
Willing to start with REDUCED Work Schedule (3x to 4x a week first due to COVID)
Experience:
Admin and Operations: 5 years (Preferred)
Resort Admin Staff: 3 years (Preferred)
Language:
Tagalog and English (Required)
