Job Summary:
As a member of the Manila Finance organization, the R2R Operations Supervisor, Elsevier will be accountable for delivering efficient and effective operations of R2R processes in scope to high quality standards that meet/ exceed key objectives and service levels. Responsible for supporting the group reporting of the legal entities under the control of the team, the Manila R2R Operations Supervisor is expected to be the business partner for business units. Responsible for coordinating the resolution of accounting issues and ensuring that the global processes for Accounting are met. Responsible for all aspects of accounting for sets of books as assigned. Also accountable for ensuring that all aspects of accounting are carried out in accordance with company policies and procedures. Ensure that polices are aligned across companies. The Operations Supervisor is also responsible for adopting a ‘Right First Time’ culture within the Manila operations and responsible for helping drive the R2R, Elsevier organization to first quartile (both cost and quality) through seeking and implementing, in close co-operation with other members of the R2R management team and Elsevier functional lead, an environment for improvements in efficiency, effectiveness and quality of service across the whole end-to-end R2R process.
Accountabilities:The R2R, accounting department is responsible for ensuring the efficient and effective processing, integrity and reporting of all General Ledger transactions and the close process at the end of each calendar period. The R2R department is also responsible for Statutory, Tax and legal compliance as well as cash management, treasury and internal controls.
Service Delivery
• Administer the performance of the R2R operational team to agreed outcomes, ensuring the delivery of effective R2R operation for Elsevier
• Together with onshore leaders and the Manila R2R Management team, agree periodic targets on KPIs and SLAs and by clear dashboard reporting ensuring that focus is also given to transactions that fall outside the agreed service levels and adopting a ‘Right First Time’ culture.
• Participate with the team to deliver processes to agreed service levels and monitor performance
• Facilitate relationships between the Manila team and the retained organization.
• Administer Manila activities to help deliver R2R dashboard reporting.
• Work to deliver as part of the Elsevier team ensuring changes in policies and procedures are implemented in Manila.
• As a member of the Manila team, deliver processes to agreed service levels and performance
• Help deliver and meet all internal controls and resolve gaps in a timely manner.
R2R processes and systems compliance:
Accountable for the team in the delivery of:
• Month-end Closing Process, Trial Balance Analysis, Balance Sheet Reconciliations, Journal Entry Posting, Stock reconciliations, Obsolescence, RFR, Book Variance Analysis, Other Stock Accounting Analysis, ISBN and Budget setup, Auto Close, Freight Allocation
• Plate report, Variance Analysis report, FG roll forward report, BDOS report
• Maintain strong internal controls by having a full understanding of end to end process of set of books, and ensure that accounting policies and procedures are adhered to. In addition, ensure compliance and alignment across companies and business units, that is to simplify, streamlined and standardized the end to end processes.
• Have a full understanding of all systems related to book accounting and participate in implementation of new applications, modules, systems upgrades and user acceptance testing.
• Review monthly journal entries for accuracy and completeness. Ensure all entries are posted to Oracle.
• Review monthly account reconciliations and ensure all discrepancies are resolved in a timely manner.
• Ensure that interfaces from subsystems to Oracle are in balance and are posted to Oracle. Work with IT and Super Users to resolve problems.
• Design and maintain reports on Oracle.
• Co-ordinate audit activities for the assigned set of books. Responsible for statutory audit, tax compliance and ensure that these are completed on timely basis. Resolve audit points.
• Liaising with business units, Business Controllers, Business partners, Operations. Take a proactive approach to developing new policies and procedures as needed to fit changing business needs.
Relationship Management:
• Facilitate the relationship and service level management with the onshore teams
• Facilitate escalations for Manila accounting team, internal and external customers and stakeholders & employees
Qualifications:
• Must have degree in Accounting and CPA
• Must have 6-8 years’ work experience
• Minimum of 2 years supervisory experience
• Excellent Excel skills
• Experience with major enterprise accounting systems such as Oracle, SAP or PeopleSoft is preferred but not required
• Experience in medium to large company environment
• Experience in business control is a plus
• Experience in large multinational company preferred
• Good English communication skills required
