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Project Associate, Manila - Hiring Now

Details of the offer

We are looking for a resourceful Project Associate, Manila to join our elite team at United Nations Development Programme Philippines in Manila.
Growing your career as a Full Time Project Associate, Manila is a promising opportunity to develop necessary skills.
If you are strong in project management, teamwork and have the right passion for the job, then apply for the position of Project Associate, Manila at United Nations Development Programme Philippines today!

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.  
Acknowledging the need to bring in viable options for building network infrastructure, the Department of Information and Communications Technology (DICT) and the United Nations Development Programme (UNDP) forged a partnership in 2018 to support the government roll-out of free internet access. DICT was tasked as the lead agency to effectively oversee the implementation of the Free Internet Access in Public Places Act of 2017 (Republic Act No. 10929) while UNDP's mandate is to eradicate poverty by working on key areas of democratic governance, climate resilience, and peacebuilding. The provision of internet connectivity to communities is aligned with UNDP's Country Programme Document ******** target to increase the number of people with access to essential public services, including access to information and technology.
Further recognizing the new context and priorities of the Philippine Government, such as ensuring that higher education institutions (HEIs) are responsive to the needs of the new normal in learning and education, strengthening the health care information and communications technology (ICT) systems, and enhancing disaster preparedness and response of DICT and local government units (LGUs), the DICT-UNDP Project Document was amended to "Connectivity, Capability, and Resiliency through Free Wi-Fi for All (CoRe FW4A)". The CoRe FW4A project includes the following outputs: 
Output 1: Broader people's access to free internet services in designated sites.  Output 2: Capacity of DICT and local government units strengthened to install and manage ICT and internet equipment and services, and in ICT assessment and planning; and    Output 3: Disaster preparedness and response for emergency including health-related connectivity and communications resiliency improved for DICT, sub-national, and local government offices.    Output 3a: Healthcare ICT ecosystem strengthened for rural health units, vaccination centers, and public hospitals. Output 3b: Disaster preparedness and response for emergency connectivity and communications improved for DICT, sub-national and local government offices.  UNDP is seeking the services of a Project Associate who will provide efficient administrative and logistical support for the effective implementation of project outputs. He/she will work under the overall guidance of the Institutions and Partnerships Programme Team Leader and directly supervised by the CoRe FW4A Project Manager.      Duties and Responsibilities   The duty station is in Metro Manila, Philippines. Overall direction and guidance shall be provided by the UNDP Team Leader for Institutions and Partnerships Programme while day-to-day supervision shall be performed by the CoRe FW4A Project Manager with oversight from the Programme Analyst. 
Provides support to overall effective and efficient management and monitoring of project: Contribute to the development of project's annual and quarterly work plans, procurement plan and financial and physical progress reports. Keep track of the delivery of the project and contracted parties, frequently report to the Project Manager on the delivery situation. Maintenance of the internal expenditures control system including budget checks and timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.   Work closely with the Programme Team, Results and Quality Team, and Finance staff to ensure efficient and transparent use of project resources in line with approved budgets and within UNDP rules and regulations. Support to the conduct of annual project reviews, audits, monitoring missions, evaluations. Support timely operational and financial closure of a project, determination of unutilized funds and processing operational/financial closure of projects. Support in drafting terms of reference and support the recruitment and management of national and international consultants, subject matter experts, consulting firms, and other such resources. Ensures implementation of operational strategies, focusing on achievement of the following results:
Full compliance of operational activities with UNDP rules, regulations, policies, and strategies. Provision of inputs to the CO administrative business processes and implementation of the internal standard operating procedures (SOPs) Undertake administrative, finance and procurement procedures, such as travel processing, liquidations of cash advances, processing of payments to suppliers, canvassing/collection of price quotations and payment of utilities. Support to small-value procurement and coordinating with the suppliers for the delivery of goods. Raise requisitions as required and register as general user role in Atlas.  Provision of inputs to the project team results-oriented workplan Ensures efficient administrative support, focusing on achievement of the following results:
Coordination of travel arrangements such as preparation of travel requests, coordination with travel unit for travel authorizations, booking and reservation of hotel rooms, ticket bookings, and visa.    Support to the organization of workshops and meetings including transportation services, booking of conference room, compiling of documents, arranging of equipment, among other similar administrative activities. Maintaining and accurate, and reliable filing system. Provides support to proper supply and assets management, focusing on achievement of the following result:
Coordination of assets management in the unit, timely preparation and submission of periodic inventory reports. Coordination of the provision of reliable and quality office supplies. Supports knowledge building and knowledge sharing in the CO, focusing on achievement of   the following results:
Support to organization of trainings and events  Provision of inputs to lessons learnt and best practices in programme including meeting documentation, drafting of communication letters, and logging of minutes from project and partner meetings. Sound contributions to knowledge networks and communities of practice.  Support in preparation of Corporate Requirements including but not limited to annual work plan, quarterly report, and annual report. In collaboration with the Programme Analyst, support the implementation of the common activities of the Programme Team and the Country Office in general.   Perform additional related tasks as per the request of the Project Manager and Project Management Team 
Competencies
Core Competencies Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible. Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination. Cross-Functional & Technical competencies 
Business Management
Digital Awareness and Literacy : Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed. Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making. Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results. Procurement
Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. Partnership management
Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust, and mutual understanding. Information Management & Technology               
IT Project management: Capacity to manage ICT projects, using IT methodologies and approaches such as agile deployment and/or waterfall system development methods. IT Research and Development : Following new technologies and technical trends, research the technologies that are applicable and beneficial to the organization and develop the systems. Required Skills and Experience
Education: Completion of Secondary Education with seven (7) years of relevant work experience is required or  First level university degree (Bachelor's degree) in Business Administration, Entrepreneurship, Financial Management, Economics, Social Sciences, Human Resource Management, Psychology, Public Administration, or any related field in combination of four (4) years relevant experience. Experience: At least four (4) years working experience office, financial, logistic support and administration or project implementation at the national or international level is required.  At least two (2) years relevant experience working in the development sector or with international or local NGOs, or government agencies/units.  Work experience with UN/UNDP or government both at national and sub-national level is desirable. Experience in web-based accounting and enterprise risk management systems is desirable. Proficiency in MS Office Suite applications is an advantage. Language Requirement:
Excellent written & verbal English and Pilipino language skills. Disclaimer
Important information for US Permanent Residents ('Green Card' holders) 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Benefits of working as a Project Associate, Manila in Manila:
? Company offers great benefits
? Professional Development Opportunities
? Generous Compensation


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