Organizational Setting
For more than four decades, the Food and Agriculture Organization of the United Nations has been working with the Government of the Philippines, civil society, community-based organizations and the private sector to address challenges in the agriculture, fisheries and forestry sector. Joint efforts have included increasing sustainability in agricultural production, promoting value-adding practices, improving post-harvest management, enhancing productivity and increasing the resilience of agriculture-based livelihoods to natural disasters, climatic hazards, and armed conflict. Reporting Lines The Project Administrative and Finance Assistant reports to the ECTAD National Project Coordinator and Assistant FAOR for Administration. Technical Focus The Emergency Centre for Transboundary Animal Disease (ECTAD) Country Team is dedicated to working with governments in preventing and controlling emerging infectious and zoonotic diseases by working closely with national and international stakeholders in the animal production and health sector. The tasks envisaged for this assignment are to be carried out through the Emergency Centre for Transboundary Animal Diseases (ECTAD), which is currently implementing a number of projects in the country.
Administrative support, financial record keeping, and procurement support are the main responsibilities ensuring coherence with FAO's policy in finance and operations. Tasks And Responsibilities The Project Administrative and Finance Assistant shall perform the following tasks: Provide overall administrative support FAO projects being administered at the BAI (OSRO/PHI/080/USA, GCP/GLO/1092/UK, UNJP/RAS/399/EC, OSRO/RAS/001/ROK, and among others); Assist in office administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the ECTAD Philippines; Update and maintain electronic and paper filing of relevant administrative and financial information; Assist the Project Operations in the preparation of budget revisions; Prepare purchase requisitions in consultation with the Project Team, source information for potential local suppliers, facilitate arrangements for inspection and delivery of inputs and supplies, and ensure the timeliness of delivery of all required inputs; Submit payment requests for very low value procurement, reimbursements. Process payments in accordance with prescribed guidelines for disbursement of Operational Cash Advances (OCA) and Outposted Petty Cash (OPC) Provide support in project closure; Establish and maintain an inventory of all project properties (equipment, furniture, fixtures, other attractive items and supplies); Prepare and submit an end-of-assignment report in English according to FAO's guidelines; and Carry out any other relevant duties within his/her technical competence as may be requested by the National Project Coordinator or the Assistant FAOR for Administration. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements University degree in Accountancy, Business Administration, Management, or other related discipline relevant to the assignment; At least three (3) years of experience in accounting/bookkeeping, providing administrative and financial/logistical support to project implementation at the field level; Working knowledge (level C) of English and Filipino; National of the Philippines FAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement Technical/Functional Skills Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams; Excellent written and oral communication skills in English and Tagalog; General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point); Experience in ERP (Oracle, SAP, etc.) is an advantage. Additional Information FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Job Posting 30/Apr/2024 Closure Date 14/May/2024, 10:59:00 PM Organizational Unit FAPHI - FAO Representation in The Philippines Job Type Non-staff opportunities Type of Requisition NPP (National Project Personnel) Grade Level N/A Primary Location Philippines-Quezon City Duration 3 months with possibility of extension Post Number N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality
