Summary:
It is the policy of ADC that, the Administrative and Personnel assist and advised line management in providing safety and health working conditions.
Review and carries out strategies in various phases of works / field project operations for the attainment of company’s major safety objectives; “Zero LTI, No Major Fire Incident, No Major Property Damage and Zero Recordable Case”
DUTIES AND RESPONSIBILITIES:
Acts as the extension arm of HR &Admin;Responsible in employee relations and grievance handling. Responsible to facilitate HR concern and other activities.
Monitors the implementation of Company Rules & Regulations in the project.
Responsible to disseminate company related information between concern individuals for proper information and guidance.
Monitor the general welfare of the Project employees
Conducts further investigation of incident and prepare necessary report. Coordinate with EHS Officer/Inspector for proper reporting related to the incident.
Assists on Health check-ups and concerns of co-workers
Prepares Dallies & Operations payroll-collate & compute DTR & Overtime request for Dallies as well as for Operations. Compute each personnel at different rates. And to get their income at exact amount / time.
Keeps records of the Project payroll and Project Accounting documents
Prepares & facilitates Client Billings-collate, compute, photocopy and prepare billing to submit to CCR for OP and received at Client finance. Follow up collection at cashier and coordinate to Finance head for check releasing. To have enough fund to support our company needs
Monitors & assists warehouse –fuel & lubes stocks, Petron deliveries and local purchase, check warehouse reports. To make it sure the available of stocks for operation and to eliminate cause of delays.
Monitors & checks Caterer services-housekeeping at canteen surroundings, check always the cleanliness inside & outside premises. Check the caterer’s billing and assist issues and concerned of personnel and the catering to make it sure the satisfaction & good relationship of both parties
Monitors & visit Quarry & In-plant Operations-for recording and to determine the location of the activities specially account for billing.
Acts as Liaison Officer for transaction with government agencies, secure permits and check documents and parts for shipment and take charge of bank transactions, the purchase of parts and supplies as needed
Prepares Travel Order for Project personnel-make an arrangement to project managers for the schedule of vacation leave. Coordinate to HR department for tickets & travel allowances. To make it sure the deployment of personnel cannot affect the operation at project and they will return as the schedule time to eliminate the lacking of personnel.
Acts as base radio receiver-received and assists all concern from operations & maintenance as well as for Admin.
Sends documents pouch for Sierra-Gather & send pouch thru LBC all documents from warehouse, suppliers, and others documents that is intended for Sierra base/ Cebu. To make it sure that the documents needed by Sierra will be processed right away and to fast track the transactions.
Checks petty cash fund-as prepared by the Project Admin/Statistician and advice to have cash available for emergency specially for operations
Collates staff DTR –Collect & send staff DTR for sierra.
Monitors rain gauge-to check & update the rainfall gauge for progress report.
Computes man hours-update man hour for safety report.
Others as may be required by Law
Observe and follow Company Rules and Regulations and any implemented memoranda.
Perform other tasks as may be assigned to you by your immediate superior from time to time.
