Job Description This is a remote position.
The Office Manager position is a key figure in our company, responsible for a dual role encompassing human resources coordination and general office management, operating in a remote environment. This role plays a crucial part in ensuring the smooth operations of our virtual office environment by managing various administrative tasks, HR functions, and providing support to our team members
Manage payroll processing, ensuring accurate and timely payment to employees.
Coordinate 401k funding and enrollment, assisting employees with inquiries and updates.
Facilitate the onboarding process for new hires, including offer letters and SOWs, orientation, and training coordination.
Provide general HR assistance and address employee questions regarding policies, benefits, and procedures.
Oversee health insurance enrollment and benefits administration.
Maintain employee records and ensure compliance with legal requirements.
Handle hiring and termination processes, including positing job openings, conducting interviews, and exit interviews.
Track vacation and time-off requests, ensuring adequate coverage and adherence to company policies.
Foster team cohesion and support company culture through various initiatives and communications.
Coordinate announcements for new hires, promotions, birthdays, and other milestones.
Assist in tracking employee performance management and feedback process.
Arrange travel accommodations and assistance for team members as needed.
Manage equipment purchasing, inventory, and tracking for remote employees.
Support recruiting efforts by sourcing candidates, scheduling interviews, and maintaining applicant records.
Facilitate internal communications and disseminate important information to the team.
Provide training support for new tools, processes, and policies.
Manage 1099s and contract relationships as necessary.
Address employee relations issues and facilitate conflict resolution.
Support change management initiatives and assist with implementation.
Requirements Bachelor's degree in Business Administration, Human Resources, or related field preferred.
Proven experience in office management or administrative roles, preferable in a remote or virtual environment.
Strong understanding of payroll processes, HR best practices, and employment laws preferred.
Proficiency in HRIS (Human Resources Information Systems) and payroll software preferred.
Excellent communication skills, both written and verbal.
Exceptional organizational and multitasking abilities.
High level of attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and the ability to work independently.
Experience with remote team management tools and platforms is a plus.
Work schedule from 8am to 5pm CST.
Benefits
