Hi! We're Smartsourcing, looking for a Fleet Administrator who can work with us full-time and on-site! Where??? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu As a Fleet Administrator, You will work closely with the Fleet Co-ordinator and Fleet Manager your role is to support the business in helping to deliver optimal performance for our assets whilst supporting the day-to-day business.
Some of the things we expect you to do are to: Pay vehicle registrations: Manage registrations for fleet country-wide – Produce a monthly report for upcoming registrations, renew CTPs and ensure all vehicle registrations are up to date. Creating new CTPs for the vehicle's purchases added to the fleet. Managing RCM and Proclaim: Adding and closing vehicles from RCM and Proclaim as we de-fleet or add new vehicles. Also, where plate change is required, fixing the new regos to the system accordingly and fixing the asset in NetSuite. Maintain Monthly Fuel Reconciliation Records as per the Deadline Infringements: Nominating the person in possession of the vehicle at the time of infringement promptly. Contacting the authorities in case of any disputes and putting reviews through. Charging administration fees to the clients for the infringement nomination. Tolls: Attend to toll queries over the phone and emails. Check and pay/nominate/transfer the paper tolls that come in the mail. Linkt: Make sure all vehicles on the fleet are on the Linkt account and removed once sold or put as comp cars. Assist with PDF sales and purchase checklists and photos sent by branches. Admin support: Daily mail sorting Customer service – attend/transfer calls to the appropriate area Filing – Registrations, infringements Requirements We would need you to be or have the following: Mad Microsoft Excel skills! Excellent communication and interpersonal skills. Work under pressure with limited resources. Planning and organisational ability to ensure business needs are exceeded. Outstanding organisational and time management skills. It would be awesome if you are or also have: A clear understanding of Australian motor industry rules and regulations. Benefits Be a part of the Smartsourcing crew ??! Smartsourcing was born with the purpose of changing people's lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia .
Here's why we think you'd love working at Smartsourcing… At Smartsourcing, we're all about fostering a positive work environment for you. We're always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.
We're proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.
Some of our company perks include: ?? Above-industry salary package ?? Day Shift ?? Fixed weekends off ????? HMO coverage for you and your dependent/s after one (1) month ?? Free lunch every day ? Free coffee every day (latte, americano, or cappuccino) made by our in-house barista ?? Sports wellness clubs including free-diving ??? Subsidized gym membership at Anytime Fitness ?? Travel opportunities to Australia ?? Exclusive discounts in selected restaurants and merchants And so much more!
