The Executive Secretary to the CEO, as supervised by the COO, is responsible for providing comprehensive support to the CEO/Presidents and Executive team in managing the company's entire operations. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Major Duties and Responsibilities:- Arranges meetings, prepares agendas, distribute meeting paraphernalia, and arrange meals as needed.- Coordinates and organizes the CEO/Presidents daily appointments and scheduled activities.- Remind the CEO/President on matters that require follow-ups and scheduling.- Prepares correspondences for the CEO/Presidents signature and forwards thereafter to the concerned parties: drafting letters and documents, collecting and analyzing information, initiating telecommunications.- Handles receiving of communications for the CEO/Presidents information, reference and documents for their approval, and likewise dispatches the same.- Screen and organizes all documents for the CEO/Presidents' signature.- Assists in coordination of all activities and ensures information flow to and from the office of the CEO/Presidents and other business/support units; works closely with other business/support units and other stakeholders in scheduling/organizing meetings and activities.- Arranges corporate travel and meetings by developing itineraries, booking transportation, lodging and meeting accommodations as needed.- Manages cash flow/petty cash and credit card payments, its liquidations and request for replenishment/payment.- Extend assistance to other management team members as needed.- Provides historical reference by developing and utilizing filing and retrieval systems.- Handles all other executive administrative tasks.- Perform other related duties that may be assigned by the CEO/Presidents and other Executives from time to time.Job Specifications:- Graduate of any Bachelor's degree course.- With at least five (5) years experience in similar capacity is an advantage- Capable of handling sensitive and complex issues with discretion.- Above average communication skills, both oral and written.- Strong interpersonal and organizational skills.- Must be adept to work in a fast-paced environment, with good time management skills.- **Willing to be assigned in San Pedro Laguna****Job Types**: Full-time, Permanent**Salary**: Php18,000.00 - Php20,000.00 per month**Benefits**:- Additional leave- Company Christmas gift- Company events- Employee discount- Free parking- Health insurance- On-site parking- Paid trainingSchedule:- Day shift- Monday to FridaySupplemental Pay:- 13th month salaryAbility to commute/relocate:- San Pedro, Laguna: Reliably commute or planning to relocate before starting work (required)**Education**:- Bachelor's (required)
