Executive Recruitment Company Monroe Consulting Group is hiring on behalf of an American real estate investment trust and an owner and operator of wireless and broadcast communications infrastructure. Our respected client is looking to hire an Admin Professional for the job of Executive Assistant. This job is located at Taguig, Metro Manila, Philippines but currently on a Day Shift - Hybrid arrangement with equipment/devices provided.**Job Summary**:Assist the Leaders in providing personalized secretarial and administrative support in a well-organized and timely manner to ensure efficient day-to-day operations of the office, while maintaining strong stakeholder relationships**Responsibilities**:- Administration _- Provide general administrative support including mailing, scanning, faxing, and copying to management- Assist in maintaining calendars, schedule meetings, and appointments, and provide reminders- Manage a multi-city travel itinerary, taking into account time zones, covid protocols, weather delays, etc.- Undertake the tasks of receiving calls, taking messages, and routing correspondence- Coordinate with multiple teams to ensure CEO is prepped for both external & internal discussions- Inventory Management: Order office supplies and monitor their availability from time to time- Book travel arrangements and submit and reconcile expense reports for the same- Develop and carry out an efficient electronic documentation and filing system- Handling/ communicating with senior stakeholders- Must have high integrity as you will handle confidential and private information.- Internal Customer Satisfaction _- Anticipate and prepare materials needed by the executive for conferences, appointments, and calls- Ensure timely adherence in making arrangements and producing reports as and when required- Financial - Admin Budgeting _- Ensure that the administrative operations are carried out within the budget allocated for a specific period**Job Qualifications**:- Bachelor's degree graduate- Minimum 2 - 3 years of experience in supporting a Senior Leader- Technical Competencies: Data Management, Documentation, MS Teams Management, PowerPoint Presentation, MS Excel- Strong interpersonal skills- High level of confidentiality, professionalism, and good judgment- Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure, ability to navigate and thrive in ambiguity- Proactive & resourceful- Extremely organized- Proficiency in English (knowledge of regional language/s an added advantage)**Salary**: Php50,000.00 - Php100,000.00 per monthSchedule:- 8 hour shiftSupplemental Pay:- 13th month salaryAbility to commute/relocate:- Taguig City: Reliably commute or planning to relocate before starting work (required)
