Executive Assistant

Job Description:
Arranges, updates and monitors active calendar. Coordinates closely with all concerned to ensure proper adherence to scheduled meetings/events/personal and business-related travel engagements. Arranges internal and external meetings. Sets appointments, and gives reminders and notices regarding the same. Provides logistic requirements as needed. Acts as the overall head/coordinator for all events, activities and programs spearheaded or sponsored by the Executive. Makes/receives calls, and takes messages on behalf of the Executive. Handles and responds to calls professionally. Prepares confidential and non-confidential correspondences for the Executive. Handles all domestic and international travel requirements of the Executive. Welcomes, accommodates inquiries and attends to various needs of guests and other external parties of the Executive. Ensures proper and safe transportation arrangements are provided all the time. Coordinates closely with executives drivers on scheduled trips and approved itineraries. Monitors office supplies. Handles orders of office supplies as needed. Ensures that all relevant databases and documents are always updated and properly organized. Minimum Qualifications:
Graduate of any 4-year course, preferably Communication-related courses (Comm. Arts, Mass Com) or Office Administration/Management At least 1 year experience as Executive Assistant for Top Executive Preferably with training in Business Writing or Customer Service