LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Position : Executive Assistant
Work Hours: Monday to Friday 9-5pm EST
Pay Range: USD 900-1,200/month
Travel Management and Coordination: Arrange all travel accommodations including flights, hotels, and transportation. Prepare detailed itineraries and ensure all travel arrangements are made in accordance with company policies. Scheduling & Calendar Management: Maintain and organize executives' calendars, scheduling appointments, and meetings. Coordinate with internal and external stakeholders to schedule meetings efficiently. Inbox and Email Management: Monitor and manage executives' inbox, responding to or redirecting emails as necessary. Administrative Support: Handle all professional and personal administrative tasks and appointments for executives. Record meeting minutes accurately and distribute them in a timely manner. Meeting and Event Planning: Plan and execute meetings, conferences, and events. Coordinate logistics such as venue booking, catering, and audio-visual equipment setup. Document Preparation and Review: Prepare and review documents, presentations, and spreadsheets for accuracy and completeness. Ensure all documents are properly formatted and organized. Confidential Information Handling: Handle confidential information with discretion and maintain confidentiality at all times. Data Organization and Analysis: Organize and analyze data to support decision-making processes. Prepare reports and presentations based on data analysis. Social Media Postings: Assist in managing social media accounts by creating and posting content as directed. Office Management Tasks: Assist with office management tasks such as ordering supplies, maintaining equipment, and coordinating office maintenance. Basic Accounting/Bookkeeping: Perform basic accounting and bookkeeping tasks such as expense tracking and invoice processing. Basic Project Management: Assist with basic project management tasks including task coordination, progress tracking, and documentation. Requirements At least 5 years of relevant experience Preferably prior experience as a Real Estate Executive Assistant Proficient in Microsoft Tools (Word, Excel, PowerPoint) and Google Workspace. Strong communication skills, both written and verbal. Impeccable attention to detail and organizational skills. Ability to meet deadlines and prioritize tasks effectively. Ability to work independently with minimal supervision.
