Career Opportunities: Administrative Officer (Ftc 12 Months) (62396)

Your team
The Information Delivery team comprises a unit head, a data management expert and data management officers. As part of this team you will be responsible for archiving, mass sending, production of reporting and printing as well as various other mail-related tasks.

You will have numerous interactions with different departments in the Bank (including Legal and Client Register), and also unilaterally with clients through regulatory and extraordinary communications (daily and monthly advices, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the front office. Thoroughness and an exemplary commitment to in-house and external clients are therefore essential.

Your role
· Preparing and checking mass mailings (automatic or manual).
· Sorting and digitalising incoming mail.
· Scanning, indexing and checking documents for digital archiving. Checking post-import documents and dealing with errors.
· Printing and (automatically) enveloping advices, daily and monthly financial statements, mass mailings and other documents requested.
· Preparing physical archive folders for sending to our archiving service provider.
· Drafting financial reports to support the Front teams.
· Sending out and receiving mail.
Your profile
· Two years' experience in an archiving function.
· Training and/or certification in the field of archiving or similar.
· Very good level of French and English required; Italian, German or Spanish would be considered as an asset.
· Good knowledge of current IT applications and the Office package (Word, Excel and PowerPoint).
· Skilled at organising and planning and able to meet deadlines.
· A team player able to work efficiently with others.
· Keen sense of discretion and confidentiality.
Note
We will not accept any CVs from agencies.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Diversity & Inclusion
Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.