TaguigJob DescriptionFinance, Accounting, Credit and Collection and Tax (FACT) operates in a very challenging business environment. It closely supports the commercial business in delivering their strategies and day-to-day operations. In this new role, you will be responsible for the overall supervision of the Accounts Payable and Cash Management functions and the day to day management of all payment cycle activities in a timely and efficient manner. This position is also responsible in ensuring successful execution of domestic and regional accounts payable strategies.
DUTIES AND RESPONSIBILITIES:? Accounts Payable and Cash Management
Lead and manage daily operations of the Accounts Payable Shared Service Center (APSSC), ensuring that all key deliverables and Service Level Agreements (SLA) are consistently met, and that all payment transactions are completely recorded in an accurate and timely manner.
Manage accounting functions including maintenance of accounts payable records and reports, records of disbursements and expenditures including but not limited to, payment transactions supported by purchase orders, invoices, importation records and statements of accounts;
Manage the monthly and annual financial closings of all Accounts Payable and Cash Management transactions, and ensure accurate, timely and proper posting of said transactions.
Ensure that all required APSSC reports and other ad-hoc analytical reports are provided to management in a timely manner.
Develop, implement and maintain systems, policies and procedures covering accounts payable and cash management functions in support to the company’s strategies.
Ensure that all functions in APSSC, including Service Desk and Service Management, are seamlessly operating and meeting the targets as defined in the approved Operational Level Agreement and SLAs with internal customers.
Ensure that all Accounts Payable and Cash Management policies and procedures have been properly cascaded and communicated to all internal customers and stakeholders.
During internal and external audits, lead and act as the main contact person in all matters relating to transactions and records handled by APSCC.
Identify, review, recommend and lead the implementation of process improvement initiatives relating to APSSC.
? Strategic Service Delivery
Very strong accounting knowledge to enable leadership for future complex finance and accounting activities
Set clear strategic vision, and communicate upstream (leadership, suppliers, internal customers) and downstream (staff)
Ensure alignment of Pilmico strategies with business requirements and effectively deliver Pilmico services to the internal/external customers
Direct and oversee the day-to-day activities of the APSSC including quality of services, team building and continuous improvement
Develop key metrics and reporting processes to domestic/regional process owners, work together with process owners on process improvement to strive for best practice
Effectively work and maintain key relationships with internal customers to ensure service requirements are met or exceeded for all service areas included in the APSSC
Ensure compliance with internal controls, adherence to PFRS and other statutory requirements and support for audit requirements
Ensure compliance with statutory requirements, tax requirements and Transfer Price requirements
Developing and implementing process and technology improvements, primarily for remote delivery
? Leading People
Lead people toward meeting the organization's vision, mission, and goals
Provide an inclusive workplace that fosters the development of others, facilitate cooperation and teamwork, and support constructive resolution of conflicts
Encourage workforce engagement by building a commitment to excellence and by promoting the organization's vision internally and externally
Delegate responsibility, clarify expectations and hold others accountable for achieving results related to their area of responsibility
Treat sensitive or confidential information appropriately
Develop the ability of others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods
Manage and resolve conflicts and disagreements in a constructive manner
? Stakeholder Management
Ensure all vendors are paid per contractual terms, and that inquiries and payment issues are responded to and resolved in a timely manner
Work with other departments to resolve service issues using sound business acumen and financial judgment in decision-making
Develop and maintain relationships with business leadership teams within the organization
? Leading Change
Act as a catalyst for organizational change
Influence others to translate vision into action
Bring about strategic change, both within and outside the organization, to meet organizational goals
Establish an organizational vision and implement it in a continuously changing environment
Degree qualified with an emphasis in Accountancy and/or Finance
Certified Public Accountant license a big plus
MINUMUM EXPERIENCE REQUIRED:
10 - 15 years of Accounts Payable experience
Deep familiarity with accounting services included in a shared service center, comprised of Accounts Payable, Expense Reporting & Cash Management
5 - 7 years of managing large and matrix organization
Experience in Accounts Payable working in a shared service, corporate, operational, or customer service-related environment with high-volume
Strong Accounts Payable & Cash Management experience in a BPO/Shared Services environment
Strong Excel skills (pivot tables & V-lookups) and PowerPoint
Oracle or SAP experience
CRITICAL SKILLS OR COMPETENCIES REQUIRED:
Accounting Shared Services
Strong issue management skills
Excellent stakeholder engagement
Change management skills
Analysis and problem-solving
Lean 6-SIGMA Greenbelt, a plus
TechnologyAdditional InformationREPORTS TO : Vice President, ControllerSUPERVISES : APSSC Manager