Administrative Assistant

Job Description:
Job Summary: The position undertakes a range of administrative tasks associated with meetings, office communication, office supplies and tools, documentation and various support to various CSUs as identified by the Admin Manager.


Detailed Job Description: Handles general office administration, procurement, processing of payments to third party vendors and other necessary operation of the offices. Creates and proposes systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout and budgetary and personnel requirements; implementing changes. Ensures that disbursements are in line with budget with cost line item expenditures Keep tracks of daily schedules of utility personnel and messenger assigned to the floor. Facilitates accreditation of non PO suppliers Gathers and submits client's business permit requirements and other required government records Manages meeting rooms in the assigned floor including up keep of the rooms at all times Monitors and facilitates Corporate Mobile Plan new applications, renewals, payments and other related requests. Checks and signs for deliveries Coordinates with various CSU vendors for accreditation and receipt of invoices Ensures on time replenishment of various cleaning supplies for the common areas in the assigned floor Ensures that all contracts with third part vendors are updated and properly filed and SLA with the various CSUs are updated annually Minimum Qualifications:
Educational Background: Graduate of any 4 year course but with high preference with business courses like Office Administration Mgt./Marketing Years of Experience: At least 1-2 years relevant experience Required Certificates/Skills: Has background in using MS Excel and its functions. (Knowledgeable in using formula is an advantage), good communication (both verbal and non-verbal) and interpersonal skills and organizational skills