Administrative Assistant

Company: Filinvest Alabang, Inc. Job Description As an Administrative Assistant, you will play a crucial role in supporting the efficient functioning of the organization by providing administrative and clerical support to HRAD. Responsibilities will encompass a wide range of tasks, including fixed asset management and inventory, handling documentation, and ensuring a smooth workflow within the office. KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES: OFFICE ADMINISTRATION Office Management: Manage office supplies and equipment, ensuring availability and functionality. Documentation and Record Keeping: Prepare and edit documents, reports, and presentations as needed.
Maintain accurate and up-to-date records, both in physical and electronic formats. Data Entry and Database Management: Enter and update information in databases and spreadsheets.
Ensure data accuracy and integrity in various systems. Meeting Support: Assist in the preparation of meeting materials.
Attend and record minutes during meetings as required. FIXED ASSETS Asset Tracking and Documentation: Maintain an accurate and up-to-date inventory of fixed assets.
Record essential information such as acquisition date, cost, depreciation, and location for each asset. Asset Valuation: Regularly assess the value of fixed assets to reflect changes in market conditions or asset conditions.
Collaborate with Finance Team to conduct periodic appraisals if necessary. Asset Disposal and Retirement: Coordinate the disposal or sale of obsolete or unused assets.
Update records and ensure proper documentation of asset retirements. Reporting :
Generate regular reports on fixed asset status, depreciation, and valuation for management and financial reporting purposes.
Provide insights and analysis to support decision-making related to fixed assets. Collaboration: Work closely with finance, procurement, and operations teams to ensure seamless integration of fixed asset management processes.