Administative Assistant

Office Assistant Job Duties: Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
Interacts with clients, visitors, and vendors
Sorts and distributes incoming mail
Arranges meetings by reserving rooms and managing refreshments
Types correspondence, meeting notes, and forms among other documents
Photocopies, scans, and files appropriate documents
Edits documents for accuracy
Maintains accurate records and enters data
Assists with organising events when necessary
Conducts research and compiles data
Signs for delivered packages and distributes them to the appropriate recipient
Interacts with directors when necessary
Assists in setting up new client accounts
Maintains financial database records
Covers reception upon occasion
Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
Answers customer questions and confirms customer orders
Engages in educational opportunities as needed
Performs additional duties when required, including drafting brochures and organising the filing system

Office Assistant Skills and Qualifications:
Previous Experience in a Related Field Preferred;
Self-Driven;
Excellent Customer Care Skills;
Exceptional Communication Skills;
Ability to Maintain a Strict Level of Confidence;
Proficiency in Microsoft Office Programs;
Attention to Detail;
Professional Appearance;
Excellent Typing Skills;
Strong Problem Solving Skills;
Excellent Organisational Skills;
Highly Motivated and Ability to Prioritize Efficiently;
Ability to Work Alone or As Part of a Team;
Enthusiastic and Reliable;
Knowledge of Basic Office Management Procedures;
Reliable