POSITION: ADMIN OFFICEREmployment Type: Full Time/PermanentAge requirement: 25 to 40 years oldSite Assignment: Quezon CityJob Qualifications:• A 4-year college degree in business administration or a relevant area of study• Minimum of one year of previous experience in a similar role• Demonstrated ability to work effectively under pressure• Strong communication skills with close attention to detail• Good interpersonal skills with the ability to build strong relationships• Good practical experience with office management software like MS Office• Ability to multitask and prioritize own workloadJob Description:• Manage the day-to-day operations of the commissary and store, including schedulingmeetings and appointments, organizing files, and handling correspondence, inventorymanagement, and production and delivery schedule.• Ensure that all products meet quality standards and regulatory requirements.• Optimize production processes to maximize efficiency and minimize costs.• Manage the process of obtaining and renewing permits and licenses required for businessoperations.• Ensure compliance with all regulatory requirements and deadlines.• Keep accurate records of permits and licenses and ensure they are readily accessible forinspection.• Overseeing maintenance and repair activities for office facilities and equipment.• Coordinating with vendors and service providers for facility-related services.• Ensuring a safe and secure working environment for employees and visitors.• Identifying and evaluating potential suppliers and vendors.• Negotiating pricing, terms, and contracts with suppliers to obtain the best value for theorganization.• Placing orders for goods and services and ensuring timely delivery.• Monitoring inventory levels of materials, supplies, and equipment.• Tracking usage and consumption patterns to forecast future needs.• Implementing inventory control measures to minimize waste and optimize stock levels.• Analyzing purchasing trends and expenses to identify cost-saving opportunities.• Developing and implementing cost reduction strategies to improve efficiency andprofitability.• Maintaining accurate records of purchases, expenses, and budget allocations.• Ensuring compliance with procurement policies, procedures, and regulations.• Maintaining documentation and records related to procurement activities, contracts,and vendor agreements.• Coordinating with internal stakeholders, such as finance and legal departments, toensure adherence to procurement guidelines.• Assisting with clerical tasks when needed.
