Admin/Executive Assistant

Job Descriptions
Key tasks to begin with are:
Stage 1
Undertake executive / personal assistant activities and assist Managing Director and Senior Consultants (as required)
Data mining
Create contact databases and manage CRM
Develop Blog posts
Develop Facebook posts
Develop LinkedIn posts
Research, create and publish Monthly Newsletters
Develop and send weekly Mail Chimp emails (to various industry groups) and monitor performance
Research, create and publish Safety Alert posts (timings TBD)
Scribe activities developing reports from audio / video recordings
Scribe activities developing reports and writing letters from audio recordings
Undertake ongoing website / landing page improvements (under direction)
Document formatting (development, transitioning, finalisation etc)
Monitor incoming email – manage or direct inquiries and take bookings
Create outgoing email – respond to requests and undertake tasks
Pay bills on-line using specific credit card/s
Manage Calendars and book and confirm appointments
Make and confirm accommodation, flight and hire car bookings (as required)
Arrange quotations for contractors and catering (as required)

Stage 2 (If applicable)
Answer incoming telephone calls – manage or direct inquiries and take bookings
Make outgoing telephone calls – undertake tasks and book appointments
Make outgoing telephone calls – undertake marketing activities

Job Qualifications
Mandatory Criteria
Speak fluent English with minimal accent
Degree qualified (Admin, Marketing or IT)
Advanced skills in MS Office Suite (Outlook, Word, Excel, PowerPoint)
Touch typing skills with accuracy

Desired Criteria
Advanced skills in MS Office Suite (Publisher, Access)
Understanding of document control and records management processes
Understand and use Word Press website package
Understand and use Mail Chimp, Facebook, LinkedIn, Twitter, etc., for marketing activities

Experience in:
BPO
Call Center
Administration
Administrative Assistant
Administrative Staff
Executive Assistant
Personal Assistant
Virtual Assistant

Benefits:
Additional leave
Company events
Health insurance

Schedule:
8 hour shift
Monday to Friday

Supplemental Pay:
13th month salary
Overtime pay

Experience:
Executive assistant: 3 years (Preferred)
Administrative Assistant: 2 years (Preferred)

Language:
English (Preferred)

Work Remotely:
No

COVID-19 Precaution(s):
Remote interview process