Admin / Executive Assistant

BMG Outsourcing is currently looking for an **Admin / Executive Assistant. **You will be the central point for referring and maintaining the status of maintenance issues and responsible for the accurate preparation of quotations and invoices and other financial and administration tasks required to support the owner.**Responsibilities**:- Client phone calls /messages- Booking/ uploading jobs into schedule- Uploading and booking jobs from all portals- Upload new employee details in xero- Sending new employee packs- Keeping track of Garden Mowing lists- Trade Projects- Cleaning operations- Keeping track of jobs for the month ahead- Employee timesheets- Preparation of quotes using standard costing and forwarded for approval- Preparation and following up of Invoices- Checking contractor/ supplier invoices- Stock control- Productivity reporting**Job Qualifications**:- Minimum of 4-5 years' experience as a Virtual / Executive Assistant- At least 4years of BPO experience (preferably)- At least 4 years of experience using Xero- Has knowledge and experience using Calendar management tool- Has experience using GSuite, Job Tracking System (SimPRO or Upvise is an advantage)- At least 4 years of customer service experience- Excellent English verbal and written communication skills and phone manner- Organisational and time management abilities- Accuracy in typing and data entry and recording details of conversations and activities completed- High-level attention to detail- Ability to produce accurate data and documents- Initiative to identify and communicate inefficiencies- Preferably has experience working with Australians- Pleasant and positive attitude in dealing with customers and external parties- Ability to follow/ document process and suggest improvements where necessary- Punctual and efficient- Can perform tasks with less supervision- Earns trust and maintain confidences- Natural communicator- Works collaboratively with the team**Benefits**:- Health insuranceSchedule:- 8 hour shift- Day shift- Monday to FridaySupplemental Pay:- 13th month salaryApplication Question(s):- Are you willing to work onsite?**Education**:- Bachelor's (preferred)**Experience**:- Executive / Admin: 2 years (preferred)- Xero accounting software: 1 year (preferred)- Accounting: 2 years (preferred)- BPO / Customer Service: 2 years (preferred)**Language**:- English (preferred)