Job Summary:Manage, monitor daily administrative services to ensure safe, secure and well-maintained facilities. Monitor and process necessary requirements pertaining to business operations with various government units and agencies.Task/Responsibilities:Facility Management:? Oversee the maintenance and operation of all company facilities, including office premises,equipment, and utilities.? Develop and implement facility management policies, procedures, and standards to ensure a safeand productive work environment.? Coordinate with vendors and contractors for facility maintenance, repairs, and renovations asneeded.? Conduct regular inspections to assess the condition of facilities and address any issues promptly.? Manage facility-related budgets, including forecasting and cost control measures.Administrative Support:? Supervise administrative staff and oversee day-to-day administrative tasks, including maildistribution, supplies inventory, and office upkeep.? Develop and maintain efficient administrative procedures and systems to support the smoothfunctioning of the office.? Coordinate office logistics for meetings, events, and travel arrangements as necessary.? Ensure compliance with company policies and local regulations related to administrative processesand procedures.Health and Safety Compliance:? Implement health and safety protocols to ensure compliance with local regulations and companystandards.? Conduct regular safety inspections and risk assessments to identify potential hazards and takecorrective actions.? Provide training and guidance to employees on health and safety procedures and emergencyprotocols.Vendor Management:? Manage relationships with external vendors, contractors, and service providers to ensure qualityservice delivery.? Negotiate contracts, service agreements, and pricing terms with vendors to optimize cost-effectiveness and performance.? Monitor vendor performance and address any issues or concerns in a timely manner.Cross-functional Collaboration:? Collaborate with other departments, such as HR, IT, and Finance, to support their facility andadministrative needs.? Participate in strategic planning and decision-making processes related to facility management andadministrative operations.? Preferably with Bachelor's degree in Business Administration.? With at least 3-5 years work experience in related field.? Good to Excellent verbal and written communication skills? With ability to establish and nurture beneficial business relationships.? Possesses customer-oriented attitude? Excellent organizational and multitasking skills? Keen to details? Proficient in MS Application (Excel, Word, PPT etc. )? Knowledgeable in government compliance processes.? Had experiences on Hotel or Casino is a plus.
