Admin Assistant / Bookkeeper

Job description
Administration:
Record time and work completed as required as per job management system
Participate in the ongoing improvement and documentation of client processes
Work with client internal management and control applications, including HelpScout, job management system, Dropbox, Google Drive, Gmail, Xero, Excel
Assist the director, accounting manager and other staff with administration tasks
Maintain client and task data as required
Perform other administrative tasks as required.

Bookkeeping:
Data Entry with required account allocations of business transactions in the Xero online accounting system for many clients using client processes
Prepare information for bill payments or schedule of payments as required
Prepare customer invoices as requested by the client and email to the customers
Reconcile accounts as determined between the Clients
Produce Monthly financial reports
Document any special requirements or problems from the client work
Perform other bookkeeping duties as required

Job Qualifications:
Minimum of 3 years bookkeeping/administration work experience
Detail oriented and organized
Office administration tools eg email, Microsoft Office
Excellent verbal and written English communication skills
Bookkeeping qualifications
Experience with working with Not for Profit organisations (Preferably)
Experience with using Apple Mac Computers (Preferably)
Good Xero accounting system Experience (Preferably)
Competent with computer operations as well as some specific applications, such as Microsoft Word, Excel, Gmail, Xero and other accounting software
Experience with internet as a tool
The person must be keen to learn and develop their computer competencies.
Positive outlook and able to build positive relationship with the team and the clients
Able to embrace Client’s values and culture -Client serves mostly churches and NFP (not for profit) organizations
Able to logically and clearly articulate status and situations, and recommend solutions to problems as related by Clients
Generally able to work independently through tasks until completion
Excellent personal time and task (‘To do list’) management & prioritization

Schedule:
8 hour shift
Monday to Friday

Education:
Bachelor's (Preferred)

Experience:
Bookkeeping: 3 years (Preferred)
Not for profit work (preferably): 2 years (Preferred)
Xero (preferably): 1 year (Preferred)
Apple Mac User (preferably): 1 year (Preferred)
Administrative Assistant: 3 years (Preferred)

Language:
English (Advanced) (Preferred)