Accounts Payable Specialist

Job Description:
Prepares and processes payments accurately and timely for the organization For processing invoices and vouchers procedures, prepares invoice batches for scanning into the archive by printing, sorting, and stamping; adds GL coding and submits for approval Accurately matches appropriate invoices to purchase orders Works with vendors, Department Managers, AP Supervisor and other AP staff to resolve vendor information discrepancies in a timely manner; reconciles vendor statements to outstanding payment reports Assists AP Director with month-end accruals and other duties as assigned Assists Supply Chain to resolve purchase order and invoice exceptions Resolves and processes Electronic Invoices Processing errors Researches and resolves invoice exceptions efficiently and effectively Processes new vendor addition and change forms with proper documentation as outlined in procedure book from corporate AP department. Keeps current with all document revisions as required by corporate AP Highlights incorrect document/invoice numbers, dates, amounts, and vendor mismatches for immediate correction. Takes a proactive role in working with a team on vendor holds and resolving errors Inputs documents, vouchers, invoices, and check requests, ensuring the accuracy of vendor names and coding; adheres to due dates per Corporate’s guidelines Ensures adherence to policies, procedures, and SOX audit requirements; signs off reports when audit is completed and returns audited documents to the team for filing Handles ad hoc analysis and special projects as requested by management MUST BE WILLING TO WORK IN A NIGHTSHIFT SCHEDULE IN BGC
Minimum Qualifications:
Required Experience: 1- 3 years of experience in Accounts Payable


Preferred Experience: 3+ years of experience in Accounts Payable; processing experience in a hospital or healthcare organization highly preferred; experience working in a shared service organization preferred


Required Education: High school diploma or equivalent


Preferred Computer Applications: Proficient in MS Word and Outlook; advanced proficiency in Excel; proficient in general accounting software; strong typing/ 10-key/ data entry skills