Job Summary
Accounting Supervisor is responsible to oversee and to maintain the efficiency in the accounting department plan, organize, coordinate, and supervise a function or section of accounting or finance, assuring and facilitating the quality and timely processing of assigned accounting operations and report preparation required for internal use and outside agencies.
Duties and Responsibilities:
COMPANY POLICIES AND PROCEDURES
Employee should follow corporate policy and operational manual
PROPER GROOMING
Proper and complete uniforms should be worn at all times, well-ironed uniforms, proper haircut, shoes must be shine, and Identification card and nameplate are a must.
GOVERNEMENT COMPLIANCE
Review and implement compliance on regularly government requirements as COR, receipt, business permit, regular filling taxes as well as permits and licenses including but not limited to: FSIC, Mechanical permit, Electrical permit
CONTROL ISSUANCE OF RECEIPTS-monitor issuance of Official Receipt and practice one (1) booklet issuance at a time for better control.
TEAM MEETING / DAILY BRIEFING/ TRAINING
A daily or a regular meeting should be scheduled to address Accounting concerns. The agenda should be mentioned daily on the G-Drive.
Training of policy and procedures to all accounting staff
MONITORING OF FLASH REPORTS
Flash report should be the summary of the day’s transaction. From front desk, it should be 1. Daily cash collection 2. Daily sales revenue (Hotelogix)
3. Flash report should endorsed by Front Office Manager, Validated by Accounting Supervisor and Approved by General Manager
4. It will serve as daily collection report to be deposited to bank; attached bank slip, AR of OTA and PayPal withdraw on the same day
Flash report should be done by Front Office Manager
Night Audit system generated should be done by Reservation Officer
Both reports should remit to Accounting Audit, and then you should TALLY both to be the same prior to sending your Daily Sales to General Manager and Daily cash deposit.
MONITORING OF ACCURATE REPORTS
Financial analysis of budget
Profit and loss
Facilitate end day cashiering
Organize daily revenue and expenses report
Utilizations of QuickBooks
Utilization of Hotelogix
Monitoring of the following rooms reports, room assignment, room status, attendance, audit report, daily revenue, daily deposit, maintenance report
Cashiering, collect and record daily cash Bank deposit slip.
Ensure that all purchases are within the budget.
Monitoring of payroll
Check collection warehousing-create monitoring and deposit check warehousing regularly
Bank recon-practice weekly recon of all transactions, record and check the following
INCOME:
CASH-daily deposit
CHECK-check if which account
EXPENSES:
Check-indicate check number
MC/CASH-indicate MC number
MONITOR ACCOUNTS RECEIVABLE:
Require weekly/monthly accounts receivables
Report and ensure collection target are met
Request for weekly updated on development and provide suggested action.
Collections of OTA(On Line Travel Agency)
MONITOR ACCOUNTS PAYABLES COMPLIANCE:
Review check payment report to ensure all payment have proper collection receipts, official receipts and other requirements.
REVIEW FINACIAL STATEMENT:
Collect financial statement and balance sheet to review process and procedure are done properly
Check both internal for BOD and external accounting for government compliance are done properly.
RECOMMEND ACCOUNTING PROCEDURE
Review process flow and provide recommendation
SUBMISSION OF REPORTS
Develop and implement Accounting policies that would improve the accounting process.
Completion of deliverable, reports, projects and task list.
Reports must be complete with substantial information and must be submitted on time.
Report bank balance-submit end of the week cash balance report.
Monthly submission of budget review and accomplishment report to the board
Email maximum 24 hours any incident at site( incident report )
Achieved minimum operating standards and training set by the BOD
Flash report must be submitted daily via email
Accomplishment of goals given by board of director
Project Initiatives for Accounting works improvement
G-DRIVE UPDATE AND OFFICIAL GROUP CHAT
Employee must update all the G-Drive information as required daily.
Official group chat should be answered accurately and professional
AUDIT
Daily Audit reports-auditing of sales report from Front Office Department(checking gate pass vs voucher, issuance of official receipt vs voucher, issuance of breakfast vs voucher, room transfer from and complimentary/discount form
Tally sheet of extra bed and extra person (make sure that all extra person kid and adult are properly charge and monitored.
Issuance of breakfast and lunch voucher-check Hotelogix first for the actual number of guest with breakfast inclusion on reservation
Monitoring of gate pass-always make sure that the gate pass are properly monitor(kids ages should be indicated on gate pass
Room report-taking pictures of vacant and DNR rooms for the day
Department report-collect all department report such as Room status, attendance and room assignment, take a picture and save on department report folder. This should be done daily.
Issuance of audit finding notice-Make sure to issue corresponding audit if there is discrepancy and negligence on duty.
Spot check cash float at Front office department-FO cash float is 1200, make sure to check it at least 3 times a week.
Checking of used O.R from Front Office vs entry on QB
Summary guest arrival-compilation of day tour for the whole month put the name of concerned employee, content of the LTE and your recommendation or suggestion to avoid such audit.
Tourist arrival-monthly monitoring of guest folio to check the actual guest account per month, their nationality and gender.
OTHERS
Undertake other duties and tasks that may be assigned from time to time
QUALIFICATIONS
Male or Female
Aged 25-35 years’ old
Wiling to working in Mabini Batangas
Graduate of Bachelor’s Degree of Accountancy with experience as Accounting Supervisor in Hotel Industry at least 2 years
KEY PERFORMANCE INDICATOR
Meeting and exceeding the performance target and reports on time 35%;
Meeting and exceeding the company goal such as projects and assigned task 35%
Being compliant with the following 30%:
Punctuality
Behavior
The company standards are as follows:
Competency
Technical Skills-Understand job process, function and tools needed to execute the job.
Quality of Work-Freedom from errors and mistakes. Work has accuracy and excellent quality.
Company Policies & Procedures-Follows company policy and procedure.
Reliability-being dependable by going to work on time, readily available to extend time, finishes tasks assigned and trustworthy.
Organization- organizing work place and schedule to complete the task for the day.
Team Player-willingness to work with other harmoniously and respond positively to other requests from the team.
Customer Focus-Gives attention to customer inquiries and complaints and address it with urgency.
Engage-Commits to the mission and vision of the company. Motivated to work everyday and has a positive personality that can influence his/her co-workers.
Productivity-don’t waste time doing nothing. Initiate to look for work and keep his/her available time busy.
Respectful -treat residents and co-workers with respect. Follows superior instruction politely.
Company Goal Oriented
Completion of Task
Submission of Report
Compliance
PunctualityNumber of Absence
Number of Late
BehaviorReceived Reprimand
