**Planning Coordinator (Philippines)****SUMMARY OF ROLE**The Planning Coordinator role requires a dynamic, organized, and highly motivated individual with a strong Business and Customer Service background. Have an in-dept knowledge of production operations (maintenance) and understand the importance of an effective scheduling process. Be able to convert Schedules into action plans to make sure that the Preventive and Corrective Maintenance Plan will materialize. It also requires someone capable of providing a high level of administrative support in achieving the Planning team's goals. Should demonstrate excellent interpersonal, communication, and organizational skills to ensure the overall business goals are met most effectively and efficiently.**Duties and Responsibilities**:- Primary responsibility is to perform the administrative support tasks for the Planning and Technical team in ensuring all documentation, materials, and equipment/s are available before the planned site visit in conducting the Preventive and Corrective Maintenance activities- Analyzes and manage commitment dates directly related to customer demand and expedite accordingly against current/tentative dates based on production schedule(s)- Coordinates the site availability with the customer site representative/s in preparation of the safety and legal requirements prior to the Technical team's site visit for Preventive/ Corrective Maintenance- Works closely with the vendor to organize and secure reservations of the list of required equipment/s and sends them to the site in time with the Preventive/ Corrective Maintenance schedule- Provides prompt and immediate feedback to Planner/ Scheduler for schedule confirmation or if it needs revision- Responds to schedule adjustments, aligns tasks and activities to support the approved plan- Fosters and builds a strong working relationship with internal and external teams, such as the Site Onboarding, Technical Field, customers, vendors, etc.- Provides training and coaching of Planning Coordinators in developing their skills and job level competencies- Use data-driven decision making to achieve daily operational goals- Managing the assigned area ensuring the safety, quality, production, cost control, and continuous improvement objectives are met- Other duties as assigned by the immediate supervisor or manager**Job Skills**:- Strong written and verbal communications skills- With experience using and/or implementing Computerized Maintenance Management Systems (CMMS) such as MAXIMO- Ability to discuss details of solar projects such as electrical issues, availability, and performance trends- Well-developed interpersonal, leadership, and presentation skills; ability to interact effectively with people, present and communicate ideas at all levels of the organization, as well as outside customers and vendors- Ability to work and make decisions with mínimal or no supervision using a safety first and customer-focused mindset- Detail-oriented and exceptional levels of organizational skills are required to effectively prioritize and handle multiple deadlines- Ability to work in a fast-paced environment**Education/ Experience**:- Bachelor's Degree in Business (Administration, Operations Management, Economics), Engineering (Industrial, Civil, Mechanical, Electrical, Electronics), or any related field- 3+ years of experience in operations support and coordination within the Planning or Admin team- 2+ years of experience in customer-facing role(s), preferably scheduling/dispatch- 2+ years of experience in ERP system environment and implementation (Infor, SAP, Oracle, Dynamics preferred)- 1+ years of experience in solar performance analytics and/or operations and maintenance- 1+ years of experience using the Lean Thinking approach and Quality Management tools- Strong business and financial acumen- Night shift adaptability (following US time zone)**Work Environment**:- Fast-paced, high-ambiguity environment- Willing to work night shift- Willing to work in Alabang, Muntinlupa**Equal Employment Opportunity**It is NovaSource Power Services' policy to provide equal employment opportunity to all applicants and employees. NSPS disapproves of, and will not tolerate, unlawful discrimination against any applicant or employee because of race, color, national origin or ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, religion, disability, family care status, veteran status, marital status, sexual orientation, or any other basis protected by local, state, or federal laws
