Office Assistant

Responsible for managing Executive Office files, records, and supplies. Accommodates phone calls for Executive Office.Manages Executive Offices documents, including legal documents (e.g., contracts) by: (a) Organizing and maintaining files for follow ups, such as administrative and reference. (b) Logging and safekeeping legal documents. (c) Assisting documentation of renewal contracts/agreements using standard templates subject for review of immediate superior. (d) Preparing Executive Office reports (e.g., lease contract monitoring).Responds to phone calls for the Executive Office.Ensures the availability of Executive Office supplies by: (a) Distributing office supplies. (b) Monitoring the consumption of office supplies. (c) Conducting month-end inventory. (d) Replenishing the stock as necessary.Assists immediate superior in arranging, coordinating, and preparing for meetings with key management team members.Attends meetings as necessary.Provides support to Board of Directors (BOD) and execution of corresponding administrative tasks and errands.Performs other duties as may be assigned from time to time.KnowledgeExecutive Office processDocument control and managementSkillsAdministrative abilityMS Office applications (Excel, Word, and PowerPoint)Record ManagementComputationTime managementMulti-taskingPeople skillsDecision MakingOral and written communicationOrganizational skillsMaterials and supplies administrationReport writingAttitudes Can maintain a high level of confidentialityStrong sense of integrity Flexible/dynamicTeam playerPatientReliable and dependableWith sense of urgencyAttention to detail