We're JTI, Japan Tobacco International and we believe in freedom.We think that the possibilities are limitless when you're free to choose. In fact, we've spent the last 20 years innovating, creating new and better products for our consumers to choose from. It's how we've grown to be present in 130 countries. But our business isn't just business. Our business is our people. Their talent. Their potential. We believe when they're free to be themselves, grow, travel, and develop, **amazing things can happen for our business.**That's why our employees, from around the world, choose to be a part of JTI. It's why **9 out of 10 would recommend us to a friend**. And why we've been awarded** Global Top Employer status, six years running.****Local applicants **are welcome.**Department**:Finance**Location**: ADC Building Door # 5-6 Alijis Road, Barangay Alijis, Bacolod City**Reporting to**: Branch Finance Supervisor**Contract duration: January 31, 2023****WHAT THIS POSITION IS ABOUT - PURPOSE**Responsible for timely and accurate reporting of daily transactions of each assigned sales representative. Works with the Branch Finance Supervisor in monitoring sales representatives' compliance to established policies and procedures. Documents exceptions as they are detected.**WHAT WILL YOU DO - RESPONSIBILITIES**- **Transaction Reporting**- Daily transactions made by sales representatives are recorded timely, completely, and accurately. Associate will:- Check with manual accountable forms for consistency and accuracy against the recorded transactions in TME Lite.- Ensure completeness of recorded transactions in TME Lite and manual documents. This pertains to all sales, returns, collections, and marketing programs transacted by the sales representatives on behalf of the Company.- Validate that manual accounting documents like invoices, memos, receipts, and liquidation forms, if applicable, are properly filled out and signed in accordance with established policies and procedures, statutory requirements, and project briefs.- Ensure collections recorded in TME Lite and manual documents are deposited correctly and completely by checking validated deposit slips and transactions in bank statements.- Validate that the details of transactions are properly inputted by the sales representatives in accordance with established policies and procedures, project briefs, and memos.- Document any discrepancies noted by issuing Notice of Exceptions and Route Settlement Exception Summary as necessary.- Ensure all sales representatives are route settled according to their set schedules especially during month-end.- Create back office adjustments for variances and transactions as they arise. Such adjustments shall be made guided by the established procedures and workarounds as necessary.- **Manual Accountable Forms Monitoring**- Incumbent is responsible to:- Ensure completeness of used and returned accountable forms such as invoices, memos, and receipts.- Monitor issuances and receipts of accountable forms in compliance with Company standards and policies.- File and store used accountable forms properly for easy referencing.- File and store other forms like NOEs, RSESs, RICMs, and CMUFs as applicable.- **Customer Masterdata Management**- Incumbent is responsible to:- Ensure new outlets created by sales representatives have the necessary supporting documents before approval.- Validate the information inputted by the sales representatives upon creation is consistent with the supporting documents before approval.- Reject new outlets with incomplete details and supporting documents in a timely manner according to Company policies.- **Call Validations**- Associates are required to validate outlet details, transactions, and balances through daily calls as prescribed in the DSO Policies. These calls will be documented using a standard template. Any indications of fraudulent transactions should be raised in a timely manner.**WHO ARE WE LOOKING FOR - REQUIREMENTS**:- University degree in Finance, Accounting, Economics or its equivalent.- At least 1-year experience in Finance- Fluent English and Tagalog are essential- Sound financial acumen, including an understanding of accounting principles and financial controls.- Good understanding of integrated systems (e.g. ERP).- High level of accuracy and attention to detail.- Proficient in MS Office, mainly Excel (Functions / Formula), Word, and PPT**WHAT'S IN IT FOR YOU?**- Have access to over 200 company training- Well-being programs for employees- Opportunities for your career growth- Be part of a truly international and diverse company with over 40,000 employees in 130 countries.- Experience the culture of an Investors in People certified company- Find out why 9 out of 10 employees recommend us to a friend.- Understand why 9 out of 10 employees say they feel free to be themselves.**WHAT ARE THE NEXT STEPS - RECRUITMENT PROCESS
