Bookkeeping And Administration Assistant

Revenue and Receivables CycleConsolidate delivery details and prepare the Daily Sales Report.
Prepare billing to Corporate Accounts, with appropriate attachments (ex. Delivery receipt, Sales Invoice, Collection Receipt)
Ensure receipt of BIR Form 2307 from clients when applicable
Review and reconcile Official Receipts issued to clients
Perform bank transactions for clients
Prepare monthly costs and inventory list
Accomplish BIR books of account

Payable cyclePrepare contribution list and remittance forms to SSS, PhilHealth and Pag-IBIG, including loan payments to SSS and Pag-IBIG on a timely manner. Initiate online bank transfer of payment using e-gov. Post payment details promptly.
Review request for payment, billing statement and invoices from suppliers to ensure its accuracy and consistency to term and conditions. Ensure prompt payment to avoid penalties.
Prepare payment disbursement voucher and check for suppliers. Prepare regular payment reports as required by the provider of accounting services

Treasury
Schedule and release checks to suppliers.
Implement monitoring of payments.
Review actual disbursement and replenishment of petty cash according to policy and limits of authority. Prepare petty cash report.

Support accounting services provider on the following year-end closing services:Preparation and filing of Annual Alphalist of Employee Compensation (1604CF)
Preparation of 2316
Preparation and filing of Annual information return of creditable income tax withheld and income payments exempt from withholding tax (1604E).
Preparation and filing of Summary alpha list of withholding agents of income payments subjected to tax withheld at source (SAWT) to be attached to the Annual Income Tax Return.
E-filing of Annual Income Tax Return.
Preparation of Tax summary
Preparation of documents and data required by the Auditor
Preparation of General Form for Financial Statements (GFFS)

Recordkeeping
Prepare annual activities, submission and payment:Annual General Information Sheet for SEC
Business Permit and its requirements
Health certificates/IDs from LGU
BIR annual payment

Keeps historical and current business records, such as, but not limited to:
Registrations to SEC, local government, BIR, SSS, PhilHealth, Pag-IBIG, DOLE
Payment details to SSS, PhilHealth, Pag-IBIG and BIR
Contracts with suppliers, bank and lease loans