Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships, CI is helping build a healthier, more prosperous and more productive planet.
POSITION SUMMARY
The Administrative Coordinator is the primary point of contact for Conservation International Philippines Foundation, Inc (CIPFI)’s departments/divisions, main office and field offices with a wide variety of key constituents and stakeholders, including existing and potential donors. This post provides administrative, operational, procurement and financial support CIPFI and its projects.
CIPFI is an Affiliate of Conservation International (CI), a US-based environmental non-profit organization. Our mission is “Building upon a strong foundation of science, partnership and field demonstration, empower societies to responsibly and sustainably care for nature for the well-being of humanity.” CIPFI applies innovations in science, economics, policy, and community participation to protect the earth’s richest regions of plant and animal diversity in the hotspots, major tropical wilderness areas and key marine ecosystems.
RESPONSIBILITIES
The Administrative Coordinator will report to the Operations Director and is based in the Philippines, with occasional field missions to the provinces and related areas. This position is the lead person in the delivery of the following for CIPFI and its projects:
Administrative
Responsible for legal compliance with the Local Government Unit and other appropriate national and local government agencies to maintain continued business license/operations of the main office and field offices.
Ensure continuous tax-exemption status of CIPFI.
Manage updated external contracts, vehicle registrations, insurances, and related documents, and ensure compliance with CI/CIPFI policies and procedures, including. the flow of information and transactions related to these.
Provide administrative and operational support to help ensure the efficient functioning of CIPFI’s departments/division, main office and field offices.
Act as a liaison with other departments/divisions, main office and field offices and others within and outside CI/CIPFI. Maintain administrative files.
Screen incoming correspondence, calls, and requests. Ensure that critical and sensitive information flows to the appropriate person in a timely manner and follow up as needed.
Prepare correspondence, memos, presentations, and other communications materials.
Assist co-staff, interns, temporary employees, and volunteers
Procurement
Serve as the Purchasing Officer/point person for ensuring that the CI/CIPFI Procurement Policies are complied with, including compliance to CIPFI’s Procurement Threshold for Goods and Services.
Office Assets
Lead person in Fixed Assets Module in Business World and inventory management of office and IT equipment, furniture and fixtures.
Financial Support
Track and monitor expenditures of operating budget.
Prepare check requests, travel reimbursements, and other related financial transactions.
Generate reports and related analysis.
WORKING CONDITIONS
Based in Philippines, with occasional field missions to the provinces and related areas;
Ability to work extended works hours to meet deadlines.
QUALIFICATIONS
Required
Bachelor’s degree related to the responsibilities.
At least 5 years of progressive experience in providing administrative and office support to main office and field offices, project support, and procurement, preferably in the conservation, NGO, or advocacy arena.
Proficiency with MS Office, Google Mail, and web researching skills.
Service focus. Courteous, tactful, and proven ability to work effectively with others from a variety of disciplines, cultures, and backgrounds.
Excellent communication and time management skills and ability to adapt in a fast-paced, changing environment.
Ability to work both independently and as part of a team.
To apply for this position please submit a resume and cover letter.
Application Deadline: September 25, 2020 (12:00 AM EST)
Conservation International Values
We expect that all employees will embrace the values of our organization.
Passion:Inspired by people and by nature, we are urgently compelled to drive change for a sustainable future.
Integrity:We are honest, transparent and accountable for our actions.
Teamwork:We work together as one CI, recognizing that inclusion, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
Respect:We respect each other and work to earn trust, valuing our diversity of cultures, talents, and experiences.
Courage:We pursue our vision, taking bold action, persevering and overcoming challenges.
Optimism:We are optimistic about the capacity of people to be caring, generous and brilliant, and believe that with partners, we can inspire humanity to create a better future.
Equal Opportunity Employer Minorities/Women/Vets/Disabled
