As an Administrative Assistant - Documentation Specialist, your role is pivotal in ensuring efficient documentation processes and timely task completion. You'll maintain and organize documents with meticulous attention to detail, supporting our team's administrative functions. Key Responsibilities: Capture Comprehensive Visuals : Collect both internal and external site pictures, ensuring coverage of all relevant aspects. Focus on key details, such as antenna heights, azimuth angles, serial numbers, and other site specifications. Detailed Documentation Creation : Prepare thorough documentation, incorporating gathered visuals. Include annotations or descriptions for clarity, especially regarding critical elements. Sketching: Utilize on-site sketches to enhance the documentation process. Capture details requiring a visual representation, such as layouts or specific equipment configurations. Systematic Organization: Create an organized folder structure to streamline document management. Categorize pictures based on criteria like site locations, equipment types, or project phases. Utilize Drawing Tools : Employ drawing tools or software for on-site pictures, allowing precise annotations. Facilitate the inclusion of directional indicators (azimuth) to enhance the understanding of site configurations. Centralized Storage on Cloud Platform : Upload all documentation to a secure cloud platform, such as Dropbox, for efficient storage and accessibility. Ensure proper categorization within the cloud platform for quick retrieval. Streamlined Sharing Process: Share a dedicated link from the cloud platform to the team and the client. Grant appropriate access permissions to maintain confidentiality and control. Facilitate Collaboration: Encourage collaboration by allowing team members and clients to provide feedback directly on the documentation platform. Use collaborative features to enhance communication and ensure everyone is on the same page. Hand Over Pack List Compilation: Create a comprehensive Hand Over Pack List that consolidates all pictures into corresponding folders. This list serves as a quick reference, streamlining the handover process. Regularly Update Documentation: Implement a routine for updating documentation to reflect any changes or additions. Ensure that the documentation remains current and aligned with the site's actual state. Version Control: Establish version control mechanisms to track changes made to the documentation over time. Clearly label and date versions to facilitate easy identification of the latest updates. Language Requirements: Fluency in written and spoken English is crucial for effective client communication.
Must-Haves: Proven experience as an Administrative Assistant or similar role. Strong organizational skills with attention to detail. Fluency in written and spoken English.
Nice-to-Haves: Experience in documentation processes within the telecommunication sector. Familiarity with cloud platforms, drawing tools, and documentation software.
Perks and Benefits: 13th Month pay Morning Shift + Weekends Off 12 sick leaves per year 12 vacation leaves per year Maternity and Paternity leave HMO from day 1 + one free dependent Life insurance upon regularization MediCash for personal and dependents use Rice, clothing, laundry, and meal allowance Achievement Allowances Birthday Treats Company Events and Treats Online trainings/Webinars Career advancement and promotion opportunities
Job Type: Work from home Full-time Mid-Level Schedule: Day Shift Monday to Friday Salary: Starts at Php 20,000 About Kwanii: Kwanii is a BPO company with operations in Australia and the Philippines. With a strong commitment to excellence, we aim to provide outstanding outsourcing solutions for businesses of all sizes. The company values transparency and honesty, ensuring that clients receive reliable services. Kwanii also prides itself on its proactiveness and adaptability, staying ahead of industry trends and adjusting strategies to meet the evolving needs of clients. Whether it's customer support, data entry, back-office processes, or other outsourcing requirements, Kwanii is dedicated to delivering high-quality solutions that drive both efficiency and growth.
