PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE
PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY
NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMPRESSED FILE
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacantpermanentposition with details as follows:
Office:Office of the Assistant Secretary for Policy and Plans
ADMINISTRATIVE ASSISTANT III (COMPUTER OPERATOR II)
Item Number : OSEC-DSWD-ADAS3-11-2018
Compensation : Php 18,784.00
Place of Assignment : Office of the Assistant Secretary for Policy and Plans
CSC PRESCRIBED QUALIFICATION STANDARDS
Education : Completion of two-year studies in College or High School graduate with
relevant vocational/trade course
Experience : One (1) year of relevant experience
Training : Four (4) hours of relevant training
Eligibility : Relevant MC 11 s. 1996, as amended by CSC MC 10 s. 2013; Career Service Sub-Professional / First Level Eligibility
PREFERRED QUALIFICATION STANDARDS
Education
:
Completion of two (2) year studies in College
Experience
:
At least 1 year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills
Training
:
At least eight (8) hours of relevant training
JOB DESCRIPTION
Under general supervision, performs secretarial and clerical functions for the Assistant Secretary and does related work. Organizes the day-to-day operation of the Office to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinates activities, prioritizes appointment and reschedule when necessary. Manages, prioritizes, screens, and monitors the Bureau's correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.
PRIMARY TASKS
1. Records and oversees all incoming and outgoing communications
2. Encodes confidential correspondence, reports and other documents
3. Maintains and updates official files of the Division/Bureau
4. Organize all schedules and reminders of the assigned division and prepare meeting folders
5. Prepare minutes of admin staff meetings and other meetings as assigned
6. Coordinates with other Bureaus/Officers in terms of meetings
7. Makes telephone calls; operates fax machines and transmits messages to other Bureau, FOS, I-GUS, NGOs other offices
8. Conducts initial interview and screen persons seeking assistance from the Bureau
9. Performs administrative services for the assigned Office
JOB OUTPUTS
1. Improved Data Tracking System of the Office both incoming and outgoing
2. Updated list of Office activities/meetings
3. Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval
4. Coordination with other divisions and/or Bureaus on scheduled meetings
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Applicants should be guided by the followingCriteria for Evaluation:
Education (E) 10%
Training (T) 10%
Experience (E) 15%
Initial Qualifying Test 5%
Technical Exam 15%
Interview 40%
Integrity 5%
Total100%
Cut-off scores:
Education, Training and Experience (ETE)
15%
Initial Qualifying Test (IQT)
2.5%
Technical/Special Examination
10%
Interview
Personal Attributes
Job Fit
15%
15%
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Qualified applicants must submit the following documents (in a compressed file) on or before21 January 2021:
1. Application Letter addressed toDirector Leonardo C. Reynosoof Human Resource Management and Development Service;
2. Comprehensive resume with Job Description and 2x2 I.D. picture or Duly accomplished Personal Data Sheet with Work Experience Sheet;
3. Transcript of Record / Diploma;
4. Copy of certificate of relevant trainings and seminars attended (if applicable);
5. Copy of duly signed Individual Performance Contract Rating (IPCR) in the last rating period (latest) or its equivalent for external applicants and must have a Very Satisfactory rating during the last period.
Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.
Walk-in applicants will not be entertained in observance to the new normal.
Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.
**Qualified applicants will be notified thru text message and/or email
