JOB OPENING Date: 07 October 2020 The International Trade Centre is looking for a:G-4, Team AssistantDivision of Country Programmes (DCP), Office for Africa (OA)
Geneva, SwitzerlandJOB OPENING No. ITC/JO/33/2020Post subject to local recruitment **For ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing
(with the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a
1h15min commuting distance by public transport or car. Applicants not meeting this criterion will not be
considered.ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all
qualified persons - of all genders - equally, including those with disabilities, without discrimination or
prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy
work/life balance and to allow all staff members to express and develop their talents fully.Deadline for application: 21 October 2020 (midnight Geneva time)
Entry date: as soon as possible
Duty station: Geneva, Switzerland
Duration of appointment: One year, renewable subject to fundingORGANIZATIONAL SETTING
This position is located in Office for Africa section, Division of Country Programmes. The team
assistant will work under the overall supervision of the Chief, Office for Africa and the direct guidance
of the Senior Secretary to provide administrative assistance to the different projects in the section
RESPONSIBLITIES
Within limits of delegated authority, Team Assistants at this level may be responsible for the following
duties:
• Performs a wide range of office support and administrative functions.
Responds or drafts responses to routine correspondence and other communications; uses
standard word processing package to produce a wide variety of large, complex documents and
reports.
Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where
applicable, assists in the verification of receipt and accuracy of requisite documents, approvals,
signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
ITC job openings are available on http://www.intracen.orgINTERNATIONAL TRADE CENTRE Page 2
Researches, compiles and organizes information and reference materials from various sources
for reports, work plans, studies, briefings, meetings/conferences, etc.
Generates a variety of standard statistical and other reports, work orders, etc., using various
databases.
Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for
adherence to established standards for format.
Provides secretarial, administrative and logistics support to meetings, boards, committees,
conferences, etc.
Assists in the preparation of presentation materials using appropriate technology/software.
Maintains calendar/schedules; monitors changes and communicates relevant information to
appropriate staff inside and outside the immediate work unit.
Performs data entry and extraction functions.
Reviews, records, distributes and/or processes mail and other documents; follows-up on
impending actions.
Updates and maintains large distribution lists; monitors, prepares and distributes various
materials, reports, where possible using electronic formats; handles arrangement for printing and
translation as necessary; coordinates shipment arrangements, courier services, etc.
Performs general administrative tasks (e.g. leave and attendance recording, arrangements for
meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or
processing administrative requests/documents (e.g. requisitions, purchase orders, travel
requests, contracts, expenditure authorizations, visa applications, etc.).
Maintains files (both paper and electronic) and databases for work unit.
Assists in providing software and office equipment support.
Provides guidance to less experienced staff on general office processes and procedures,
computer applications, etc.
Performs other duties as assigned.
ELIGIBILITY CRITERIA
EDUCATION: High school diploma or equivalent.
WORK EXPERIENCE: Three (3) years of experience in general office support or related area.
Experience providing support to project teams working on African programmes and operations is
an advantage. Experience working with the Enterprise Resource Planning (ERP) systems such as
SAP
LANGUAGES: Advance Knowledge of English. Working knowledge of French or Spanish
are desirable.ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity
ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing,
Accountability, Creativity, Client Orientation, Commitment to continuous learning,
Technological awareness.
ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others,
Managing Performance, Building Trust, Judgment/Decision making.
For further information on competency based interview please click here
CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES
PROFESSIONALISM: Knowledge of general office and administrative support including administrative
policies, processes and procedures. Strong IT skills. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is conscientious and efficient
in meeting commitments, observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.INTERNATIONAL TRADE CENTRE Page 3
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as necessary; uses
time efficiently.TERMS OF SERVICE
Appointments with ITC are service-limited to this organization. The conditions of service are
governed by the United Nations Staff Rules and Regulations. This is a fixed term
appointment.
INDICATIVE ANNUAL SALARY AT THE G-4 LEVEL
Annual Salary (net of tax)
68,740.-CHF at single rate, with annual increments subject to performance.
For further information please consult the International Civil Service Commission website:
http://icsc.un.org
HOW TO APPLY (POST SUBJECT TO LOCAL RECRUITMENT)
Candidates are required to complete an on-line application. To apply, please visit the ITC
website at http://www.intracen.org/about/itc-careers/current-job-openings/ which provides all
related instructions on how to complete the on-line personal history form (PHF). Candidates
should also submit a motivation letter.
ADDITIONAL INFORMATION
Applicants will be contacted only if they are under serious consideration. Applications
received after the deadline will not be accepted. Information on the status of a vacancy can
be obtained at: http://www.intracen.org/about/itc-careers/current-job-openings/
Applicants may be required to take the ITC Microsoft Office Proficiency Test (ITC uses
Microsoft Office 2010) if not already having done so.
A written test may be held for this position. You must ensure that you are the sole author of
the answers. Reference materials including your own work and material may be used if
properly cited. Please be informed that software that detects plagiarism will be used to
verify candidate’s answers.
Please note that candidates to this position may be considered for other ITC job openings
subject to meeting the relevant eligibility and competency requirements.
