Candidate must possess at least Bachelor's/College Degree in Logistic/Transportation or equivalent.
Required language(s): English
At least 12 Year(s) of working experience in the related field is required for this position.
Preferably Assistant Manager/Manager specialized in Purchasing/Inventory/Material & Warehouse Management or equivalent.
Plan, direct implementation, program activities & tasks, and budget (including merchandise and shipping costs, and deliverable targets) to execute tasks assigned and business development objectives of the Supply Chain segment in accordance to the overall business plan of the company
Study, plan the logistics, and compute for shipment costs for products of interest / under Marketing R&D
Command ownership and be finally accountable over Supply Chain operations to achieve maximum productivity among other results required under segment plan and the overall business plan
Forecast requirements for Supply Chain such as resources, human or physical; crisis resolution; technology or systems and processes; among other constraints and factors affecting the success of the segment’s objectives
Analysis of Supply Chain operations (including outside deployment), and Reporting to Management
Study, research and develop, and execute options for continuing improvements in logistical costs to improve the profitability of the company
Coordinate with Other Segments and Other Company Divisions /Departments to carry out the overall targeted business and organizational results for the company
Uphold the approach of the company towards Product Knowledge, Representation and Customer Service in all warehouse & distribution processes and activities
Receive purchase requests at any given point in time, track and record, analyze and check, and feedback on possible shipping dates
Consolidate Purchase Requests from Sales
Compare Purchase requests versus Stock on Hand and Stocks in Transit to provide analysis and feedback regarding the requests’ availability
Study Movement of Fast Moving Goods and Assist Sales in Regular Replenishments
Replenish Stocks according to Minimum Reorder Point Agreement with Sales
Plan Shipments and Coordinate Different Departments to Ensure Stocks are Available for Maximizing Company Sales
Set Periodic Final Call for Purchase Requests and Ensure All Sales are Notified of Purchase Request Closing Time
Execute Purchase Orders to Suppliers and /or Agent Consolidators in behalf of the Manufacturers
Review and recommend subject for approval of management the level of purchases requisitioned and ordered
Maintain the approved costs of purchasing i.e. costs of merchandise from suppliers price lists, and regularly check order bills for any variation
Secure confirmation of Purchase Orders and relay to stock requisitioners the estimated availability
Always be ready and provide maximum effort to purchase marketing and sales requirements for products such as to source and find available or more cost-efficient alternatives to stock requisitions if possible
Monitor Orders to Suppliers from availability to ship out to ordering until arrival to the Philippines
Monitor / forecast as much as possible issues such as seasonality, possible lack of stocks from suppliers, schedule challenges like holidays, or other incidents that may cause unavailability or irregularity of supply
Prepares Template and Approve Warehouse’s Receiving Report if it matches Purchase Order/s
Recommend freight mode, timeline, incidentals and service providers to management for the shipment of imported goods to destination, and implement management-approved options
Compute shipment costs
Coordinate suppliers, freight forwarders, shipping lines, destination broker, destination government agencies, and receiving warehouse
Issue shipment orders and instructions within the approved shipment mode by management
Plan upcoming shipments through consolidating inputs from purchase orders, inventory information and stock movement trends, among others
Monitor / forecast as much as possible issues such as seasonality, possible lack of stocks from suppliers, schedule challenges like holidays, or other incidents that may cause unavailability or irregularity of supply
Monitor shipment in-transit and ensure objectives in terms of safety and quality of goods, time and purchase order specifications are met
Ensure that an insurance is in place for all goods purchased and in-transit
Prepare and alert management on the status of shipment and any issues thereof
Consolidate all documents for the purchases and shipments and endorse as ahead as possible to the Government compliance-in-charge
Fulfill role in overall inventory management by reporting and updating information on Stock in Transit to all systems / stakeholders relevant.
Review and Approve Supplier & Related Service Providers’ Bills according to Orders / based on approved Receiving Reports of Products or Services
Coordinate Payment Details and Advice between Suppliers from Accounting
Request Payment for Related Suppliers & Service Providers to Accounting (forecast and advise advance payments, DP, overdue, etc)
Introduce the Company & Administer Accreditation of Suppliers as approved by management (Secure Supplier Information Sheet incl. banking information, contact persons, etc)
Consolidate Supplier Details & Supply Contract Conditions / Terms of Trade / Service Level Agreements
Consolidate any update on Supplier details and contract terms such as pricelists, and endorse to management and Marketing and Finance
Liaise with Suppliers and coordinate between the company and the suppliers regarding stock Allocation and reservation of goods
Administer Supplier Communication & Relations for Operations
Coordinate Issues with Suppliers (Quality issues, Quantity variance, etc) and seek resolution in behalf of the company
Request for Government Regulation Documents from Supplier
