Specialist 2, Accounts Payable Requisition ID: (19013784) Primary Location: Philippines-National Capital Region-Quezon City
Job Function: Accounting & Finance
Job Posting Date: Oct 18, 2019, 9:13:32 AM
DescriptionThe Specialist 2, Accounts Payable is responsible for the payable accounting of small to medium sites in scope of the Intercompany Center of Excellence team in compliance with appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.The role also requires performing end to end accounts payable tasks such as invoice processing, issue resolution, reports and reconciliation, internal/external audit support and intercompany netting payments selection. He/She also provides input in the creation of functional training for the team.
Responsibilities
Duty 1: Issue/Exception Items ResolutionException Items ResolutionResearches, investigates and gather information to clear disputed invoicesCoordinate with buyers/vendors to educate proper handling of disputes identified.Follow up and chase Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, to accept and approve variances analyzed; issue credit note, or debit note to correct the discrepancies. (Validates developed system/tool)Analyzes and evaluates progress of measures, provides recommendations, and escalates disputed items to the next level of supportMatches off aged unvouchered purchase orders as instructed by the counterpartsCompare unvouchered report vs ledger and investigate/resolve discrepanciesProvides recommendation for their go- or no-go decision to pay the invoice/ issue a credit note/debit noteTroubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve.Proposes adjusting entry for postingGRNI/Unvouched ClearingMonitors waiting for goods receipt of invoices receivedProvides Internal Control Inputs and progress of items highlighted/raisedPerforms impact analysis; Implements approved recommendation on impact analysis resultsEvaluates and decides which request goes to backlog for follow-up or for zero-off approvalAnalyze, verify, and evaluate escalations to assists colleagues in answering general escalations from peersInvoice Deletion/ Release of on Hold itemsAnalyze sources of discrepancies and provides resolutionsCoordinates issues with intercompany vendors and buyersCoordinate with buyers/vendors to educate proper handling of disputes identifiedDecides and approves whether an exception item can be released and/or voidedAnalyze and recommends ways to reduce errors
Duty 2: Report and ReconciliationAccounts Payable ReportsPrepares Exception Items reports (Logged/Debit Balances/AP Supervisor Items)/GRNI or Unvouched reports/AP Open Items that relates to Intercompany and send to counterpartsAnalyze sources of discrepancies and resolves Quick Invoices rejected invoicesTroubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors, etcPrepares status reports of unprocessed invoices after processing cut-offRecords and submits periodic and/or quarterly transaction records, log sheets and/or trackers.AP to GL ReconciliationDownload data from system toolClears the dashboard, analyzes and resolves differences between subledger and ledgerGoods in Transit Preparation/Intercompany ReportingPrepares Goods in Transit journal entriesReconciles intercompany SOA vs ledger. Analyze balances and calculate inventoriable and non-inventoriable items and recommend appropriate entries to postResolves intercompany imbalances, prepare and propose journal adjustments to fixSends balance confirmation to intercompany vendorsIntercompany Statement ReconciliationReconciles statement balances vs ledger, requests copies of missing invoices, provides invoice status and settles reconciling items with Accounts Receivable teamAccounts Payable Revaluation (JDE sites)Identify discrepancies on revaluation and propose adjustments.Interface ReconciliationReviews and analyzes requirements and approvals needed. Provides recommendations
Duty 3: Invoice ProcessingValidate approval, completeness and correctness of invoice detailsIdentify required invoice details for countries with specific statutory requirements.Process intercompany invoices in the system either by using cost center provided or by matching invoices with appropriate purchase orders receipts.
- Performs data validation/ verification to achieve SOP on data consistency
- Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)Enters scanned link in the Oracle and updates invoice details in database (Europe and MEA)Uploads paper invoices in database received via electronic mailFollow non-standard corrective actions (investigate and correct specific line item, apply approved credit note or debit note, etc.) based on the resolution provided by resolvers and site owners on issues escalated/resolution of aged items.Perform Automatic Invoice Matching (AIM) Process (APAC)
- Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)
- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
Duty 4: Intercompany Netting SelectionAccounts Payable NettingPerforms intercompany netting selection from batch creation to uploadChecks completeness of payment batch selected.Sends remittance advices to intercompany vendorsEnters additional netting transfers as instructed by Accounts Receivable teamInvestigates and corrects intercompany netting adjustments as identified by Accounts Receivable team
Duty 5: AuditInternal/External AuditPrepares and provides supporting documents for audit requirementsProvide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.
Duty 6: Training and DevelopmentRegularly conducts refresher trainings for the site handledProvides work instructions and guidance to the processing teamEnsures process documents and work instructions are up to date
Additional InformationThe job requires extended working hours and accountability for an accurate and timely submission of deliverables which may fall on weekends or Philippine holidays.
Requirements
Requirements
Education: Bachelor’s Degree in Accountancy or any Accounting related degree
Job Related Experience:At least 3 years related working experience in Intercompany Accounts Payable, 1 year of which in reconciliation and analysis
Specific Knowledge: Practical knowledge of Enterprise Resource Planning applications (Oracle, JD Edwards, SAP and any other accounting software)Proficient in MS Office Applications (MS Word, Excel, Powerpoint preferably with Sharepoint and outlook background)Working knowledge of Generally Accepted Accounting Principles and Financial Accounting Standard Board regulation
Skills: Good communication skills (written and verbal)Detail orientedAnalytical SkillsOrganizing skillsTime/work managementGood customer facing skillsStrong interpersonal skillsProactive and innovative approach to problem solving
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