Senior Operations Assistant, Manila

Senior Operations Assistant, Manila
Company:

Asian Development Bank (Adb)


Senior Operations Assistant, Manila

Details of the offer

Reference Number:200241
Position Level:AS 5
Department:Central and West Asia Department
Division:Public Management, Financial Sector, & Trade Division, CWRD
Location:Asian Development Bank Headquarters
Date Posted:Thursday, May 14, 2020
Closing Date:Thursday, May 28, 2020 11:59 p.m. (2359 Manila Time, 0800 GMT)
IMPORTANT INFORMATION:
Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
Overview
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving aprosperous, inclusive, resilient, and sustainable Asia and the Pacific,while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Public Management, Financial Sector, and Trade Division (CWPF) within the Central and West Asia Department (CWRD). CWRD is responsible for maintaining client relations and delivering ADB assistance to countries in the Central and West Asia region. CWPF is responsible for policy development and dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance processing and administration in the public management, financial sector, and trade sectors.
To view ADB Organizational Chart, please click here.
Job Purpose
The Senior Operations Assistant provides administrative and operational support services for the Division. This includes coordinating division-wide activities related to project processing and administration within ADB and external clients, knowledge dissemination, database management, and other administrative functions as assigned by Director, CWPF. The incumbent will report to the designated international staff and senior national staff.
Responsibilities
Assists the division's international staff in the processing of loans, grants, and technical assistance (TA) projects, including updating of eOperations (eOps) database accurately and appropriately for loan and TA projects under processing, monitors progress and status of activities.
Ensures all documents and correspondence produced are properly formatted, edited and submitted on time and in line with ADB standards.
Coordinates designated international staff schedules by maintaining their calendars, arranging appointments, meetings, travel and accommodation as required and in accordance with ADB procedures.
Maintains related document records and files for delegated projects.
Maintains computer-based information system for project administration matters.
Assists in the administration of delegated projects, including evaluations and drafting of correspondence, ensuring all incoming mails are logged, properly distributed and all outgoing mail promptly delivered.

Ensures that project related logistical requirements are attended to, including facilitation of project related missions from HQ, meeting arrangement, transportation arrangements, etc.
Liaises with government agencies to facilitate and follow up on requests for missions.
Coordinates with other assistants in the timely submissions of deliverables and provides backup support depending on division workload.
Performs other duties as may be assigned and indicated in the incumbent's workplan.

Qualifications
Relevant Experience & Requirements
Bachelor's degree in finance, business, economics or equivalent academic qualification
At least 5 years of relevant professional experience.
Good coordination and interpersonal skills with ability to liaise and work effectively with individuals from different professional and cultural background.
Proven ability to undertake background research and analysis on difficult but well-defined task, collect and organize required data and information.
Please refer to the link for ADB Competency Framework for administrative staff, level 5.

General Considerations
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB's standards and computation, taking into account the selected individual's qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.


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