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Job Description
Role and Responsibilities
Reporting directly to Invoicing Team Lead, the Invoicing Senior Analyst is primarily accountable for queue management and quality assurance through timely and accurate service delivery of validated invoices. Responsibilities include the following:
Queue monitoring and volume distribution to processors.
Tracker maintenance and update on the status of the invoices.
Follow up of the outstanding invoices to respective action owners (BUs, Accountants, Approvers, Invoicing team)
Daily reporting of inflow and outflow
Daily reporting of outstanding invoices and its status.
Performs first pass quality check of the invoices validated by the processors.
Verifies that all details in invoices, supporting checklists & documents agree and are in good order in accordance with Treasury AP standards.
Verifies the completeness, validity & accuracy of the invoices & supporting documents for each vendor’s payment request.
Reviews the appropriateness & correctness of the approvers who authorized the invoices against Disbursement Authorization Database.
Reviews the correctness of the paying legal ID, the validity of expense accounting entries provided by the BUs, the correctness of the amount included in the request, and the accuracy of the internal codes (GL, WA) for various downstream expense management reporting.
Consolidates and reports the quality results to the team lead on a monthly basis.
Qualifications
Exposure to HK tax requirements relating to vendors payments is an asset.
University degree in accounting, finance, or business management.
Minimum 2 years of relevant experience in accounting operations and/or audit.
Excellent analytical and problem-solving skills.
Ability to work in ambiguous environment and adapt to change while managing time and workload with aggressive timelines.
Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
Intermediate to Advanced knowledge of Excel (i.e. mastery of excel formulas and pivot tables is a must; VBA is a plus). Proficient in MS Office suite including Outlook, Word, Power Point, and Project.
Flexible on shift and overtime may be required to meet business deadlines.
The candidate must be willing to work in Dilimanm Quezon City
The candidate must be willing to work for a fixed night shift
