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Job Description
Role and Responsibilities
Reporting directly to Invoicing Team Lead, the Invoicing Senior Analyst is primarily accountable for queue management and quality assurance through timely and accurate service delivery of validated invoices. Responsibilities include the following:
Queue monitoring and volume distribution to processors.
Tracker maintenance and update on the status of the invoices.
Follow up of the outstanding invoices to respective action owners (BUs, Accountants, Approvers, Invoicing team)
Daily reporting of inflow and outflow
Daily reporting of outstanding invoices and its status.
Performs first pass quality check of the invoices validated by the processors.
Verifies that all details in invoices, supporting checklists & documents agree and are in good order in accordance with Treasury AP standards.
Verifies the completeness, validity & accuracy of the invoices & supporting documents for each vendor’s payment request.
Reviews the appropriateness & correctness of the approvers who authorized the invoices against Disbursement Authorization Database.
Reviews the correctness of the paying legal ID, the validity of expense accounting entries provided by the BUs, the correctness of the amount included in the request, and the accuracy of the internal codes (GL, WA) for various downstream expense management reporting.
Consolidates and reports the quality results to the team lead on a monthly basis.
Qualifications
Exposure to HK tax requirements relating to vendors payments is an asset.
University degree in accounting, finance, or business management.
Minimum 2 years of relevant experience in accounting operations and/or audit.
Excellent analytical and problem-solving skills.
Ability to work in ambiguous environment and adapt to change while managing time and workload with aggressive timelines.
Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
Intermediate to Advanced knowledge of Excel (i.e. mastery of excel formulas and pivot tables is a must; VBA is a plus). Proficient in MS Office suite including Outlook, Word, Power Point, and Project.
Flexible on shift and overtime may be required to meet business deadlines.
The candidate must be willing to work in Dilimanm Quezon City
The candidate must be willing to work for a fixed night shift
If you are ready to unleash your potential, it’s time to start your career with Manulife/John Hancock.
About Manulife
Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. We operate primarily as John Hancock in the United States and Manulife elsewhere. We provide financial advice, insurance, as well as wealth and asset management solutions for individuals, groups and institutions. At the end of 2018, we had more than 34,000 employees, over 82,000 agents, and thousands of distribution partners, serving almost 28 million customers. As of December 31, 2018, we had over $1.1 trillion (US$794 billion) in assets under management and administration, and in the previous 12 months we made $29.0 billion in payments to our customers.Our principal operations in Asia, Canada and the United States are where we have served customers for more than 100 years. With our global headquarters in Toronto, Canada, we trade as 'MFC' on the Toronto, New York, and the Philippine stock exchanges and under '945' in Hong Kong.Manulife is committed to supporting a culture of diversity and accessibility across the organization. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will consult with applicants contacted to participate at any stage of the recruitment process who request an accommodation. Information received regarding the accommodation needs of applicants will be addressed confidentially.
