TEMPORARY JOB OPENINGReference Number: ITC/TJO/48/2020 Date of issuance: 13 October 2020
Deadline for Application: 20 October 2020 (midnight Geneva time)
Post Title and Level: G-5, Programme Assistant (*Subject to local recruitment)
Organizational Unit: Division of Market Development (DMD), Research and Strategies
for Exports (RSE)
Duty Station: Geneva, Switzerland
Duration: 11 months with possibility of extensionFor ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing (with
the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a 1h15min
commuting distance by public transport or car. Applicants not meeting this criterion will not be considered.
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all
qualified persons - of all genders - equally, including those with disabilities, without discrimination or
prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy
work/life balance and to allow all staff members to express and develop their talents fully.ORGANIZATIONAL SETTING
ITC will be implementing the project “Strengthening the agriculture and agri-food value chain and
improving trade policy in Iraq” between 2020 and 2025. This project, funded by the European Union,
aims to contribute to inclusive growth and job creation in Iraq, particularly for youth. It seeks to
enhance the trade competitiveness of Iraq’s agribusiness value chain, while improving the country’s
trade policy framework.
The position is located within the Section of Research and Strategies for Exports (RSE) of the
Division of Market Development (DMD). RSE is a technically focused team whose primary role is to
support policy makers, trade support institutions and enterprises pursue an agreed, common
framework and roadmap for trade development and competitiveness. RSE is also responsible for
the management of the “Strengthening the agriculture and agri-food value chain and improving trade
policy in Iraq” project.RESPONSIBILITIES
Under the direct supervision of the Senior Project Manager, the overall supervision of the Chief,
Research and Strategies for Exports (RSE), Division of Market Development (DMD), and in close
collaboration with other project team members, the incumbent will be responsible for the following
duties for the “Strengthening the agriculture and agri-food value chain and improving trade policy in
Iraq” project:? Assists in the coordination of programme/project planning and preparation work for
programme/project initiatives; monitors status of programme/project proposals and receipt of
relevant documentation for review and approval.
? Compiles, summarizes, and presents basic information/data on specific programmes/project and
related topics or issues.
? Reviews project documents, especially cost plans/budgets, for completeness and compliance
with relevant rules and procedures prior to submission for final approval and signature; identifies
inconsistencies; distributes project documents to relevant parties upon approval.
? Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in
computerized budget system.
? Serves as focal point for administrative coordination of programme/project implementation
activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain
necessary clearances, process and follow-up on administrative actions, e.g. recruitment and
appointment of personnel, travel arrangements, training/study tours, authorization of payments,
disbursement of funds, procurement of equipment and services, etc. Coordinates frequently with
internal team members both at Headquarters and in the field.
? Compiles, summarizes and enters data on project delivery; drafts related status reports,
identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of
management.
? Drafts correspondence on budget-related issues and prepares and updates periodic reports,
briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
? Provides general office assistance; responds to complex information requests and inquiries;
reviews, logs and routes incoming correspondence; sets up and maintains files/records;
organizes meetings, workshops; handles routine administrative tasks, such as maintaining
attendance records, assessing telephone billing, etc.
? Provides guidance/training to new/junior staff.
? Performs other duties as assigned.
ELIGIBILITY CRITERIA
EDUCATION: High school diploma or equivalent.
WORK EXPERIENCE: A minimum of five years of relevant experience in programme or project
administration, technical cooperation or related area.
Working experience with UN entities is desirable. Working experience in an Enterprise Resource
System such as SAP/Umoja is desirable
LANGUAGES: Advanced knowledge of English. Knowledge of Arabic is an advantage.COMPETENCIES
ITC core values: Professionalism, Integrity, Respect for DiversityPROFESSIONALISM: Demonstrated knowledge of an Enterprise Resource Planning (ERP) systems.
Solid competence in Microsoft Word, Power Point, Excel, email and Internet searches. Knowledge of
UN system policies, rules, regulations and procedures. Ability to perform a broad range of
administrative functions, e.g., budget/work programme, human resources, database management, etc.
Ability to apply knowledge of various United Nations administrative, financial and human resources
rules and regulations in work situations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or challenges; remains calm
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in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position; shares credit for team accomplishments and accepts
joint responsibility for team shortcomings.
PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time
and resources for completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
