Programme Assistant Dei/Sivc

Programme Assistant Dei/Sivc
Company:

International Trade Center Intracen


Programme Assistant Dei/Sivc

Details of the offer

JOB OPENING Date: 15 May 2020 The International Trade Centre is looking for a:G-5, Programme AssistantDivision of Enterprises & Institutions (DEI) / Sustainable & Inclusive Value Chains (SIVC)
Geneva, SwitzerlandJOB OPENING No. ITC/JO/20/2020Post subject to local recruitment **For ITC purposes the definition of “local” shall be that at the time of application the applicant is already residing
(with the requisite permit) within a radius of 50 kms from the ITC offices on rue Montbrillant, Geneva or within a
1h15min commuting distance by public transport or car. Applicants not meeting this criterion will not be
considered.ITC champions workforce diversity, inclusion and gender parity and considers all qualified persons
equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also
offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow
all staff members to express and develop their talents fully.Deadline for application: 16 June 2020 (midnight Geneva time)
Entry date: as soon as possible
Duty station: Geneva, Switzerland
Duration of appointment: One year, renewable subject to funding
ORGANIZATIONAL SETTING
The International Trade Centre (ITC) assists developing and transition countries to take
advantage of expanding trade opportunities in an increasingly complex global environment.
ITC supports ‘Trade Impact for Good’, promoting sustainable and inclusive development
goals through trade.
The Global Goals provide an opportunity for delivering change, with women’s empowerment
as a prerequisite for achieving the Goals. The Empowering Women to Trade (W&T)
programme delivers on ITC’s commitment to the Global Goals, particularly Goal 5 (achieving
gender equality and empowering women) and Goal 8 (inclusive and sustainable economic
growth).ITC job openings are available on http://www.intracen.orgINTERNATIONAL TRADE CENTRE Page 2
RESPONSIBILITIES
Assists in the coordination of programme/project planning and preparation work for,
typically, a medium-size and complex component of the departmental
programme/project initiatives; monitors status of programme/project proposals and
receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific
programmes/project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and
compliance with relevant rules and procedures prior to submission for final approval and
signature; identifies inconsistencies; distributes project documents to relevant parties
upon approval.
Serves as focal point for administrative coordination of programme/project
implementation activities, involving extensive liaison with a diverse organizational units
to initiate requests, obtain necessary clearances, process and follow-up on
administrative actions, e.g. recruitment and appointment of personnel, travel
arrangements, training/study tours, authorization of payments, disbursement of funds,
procurement of equipment and services, etc.
Compiles, summarizes and enters data on project delivery; drafts related status reports,
identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of
management.
Drafts correspondence on budget-related issues and prepares and updates periodic
reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Provides general office assistance; responds to complex information requests and
inquiries; reviews, logs and routes incoming correspondence; sets up and maintains
files/records; organizes meetings, workshops; handles routine administrative tasks, such
as maintaining attendance records, assessing telephone billing, etc.
Provides guidance/training to new/junior staff.
• Performs other duties as assigned.ELIGIBILITY CRITERIA
EDUCATION: High school diploma or equivalent.
WORK EXPERIENCE: A minimum of five years of experience in programme or project
administration, technical cooperation or related area.
Previous experience within the UN or UN common system desirable.
Previous experience using an ERP system (in particular UMOJA) desirable.
LANGUAGES: Advanced English and French required.
DESIRABLE KNOWLEDGE AND SKILLS:
• Knowledge of UN/ITC policies and procedures desirable.
ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity
ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing,
Accountability, Creativity, Client Orientation, Commitment to continuous learning,
Technological awareness.
ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others,
Managing Performance, Building Trust, Judgment/Decision making.
For further information on competency based interview please click hereINTERNATIONAL TRADE CENTRE Page 3
CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES
ITC Values
• Professionalism
Core Competencies
• Accountability
Planning & Organizing
TERMS OF SERVICE
Appointments with ITC are service-limited to this organization. The conditions of service are
governed by the United Nations Staff Rules and Regulations. This is a fixed term
appointment.
INDICATIVE ANNUAL SALARY AT THE G-5 LEVEL
Annual Salary (net of tax)
75,234CHF at single rate, with annual increments subject to performance.
For further information please consult the International Civil Service Commission website:
http://icsc.un.org
HOW TO APPLY (POST SUBJECT TO LOCAL RECRUITMENT)
Candidates are required to complete an on-line application. To apply, please visit the ITC
website at http://www.intracen.org/about/itc-careers/current-job-openings/ which provides all
related instructions on how to complete the on-line personal history form (PHF). Candidates
should also submit a motivation letter.
ADDITIONAL INFORMATION
Applicants will be contacted only if they are under serious consideration. Applications
received after the deadline will not be accepted. Information on the status of a vacancy can
be obtained at: http://www.intracen.org/about/itc-careers/current-job-openings/
Applicants may be required to take the ITC Microsoft Office Proficiency Test (ITC uses
Microsoft Office 2010) if not already having done so.
A written test may be held for this position. You must ensure that you are the sole author of
the answers. Reference materials including your own work and material may be used if
properly cited. Please be informed that software that detects plagiarism will be used to
verify candidate’s answers.
Please note that candidates to this position may be considered for other ITC job openings
subject to meeting the relevant eligibility and competency requirements.

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