Collabora is looking for a dynamicPeople Operations (POps) Administratorto join our team.
Collabora is a software consultancy specialising in bringing companies and the open source software community together. We combine years of open source software leadership with an understanding of the challenges that businesses, non-profits, and governments face. Collabora brings deep technical expertise in system integration & architecture, graphics, multimedia, web engines and communications to a number of market verticals, including mobile, IVI / automotive, set top box/smart TV, and a range of other specialised embedded applications.
Due to the nature of our business, it is essential that you feel equipped to embrace open source technologies. No two days will be the same within our energised, fast-paced organisation. If you are a well organised team player and an effective communicator who is passionate about doing right by people, then we want to hear from you!
RESPONSIBILITIES (not in order of priority):
Recruitment/ Onboarding:
Assist with the graduate and intern recruitment as requested by the Techinical Recruiter
Drafting offers of employment, employment contracts and contract amendments ensuring compliance
Maintenance of Lever
Co-ordinate new hire inductions
Responsible for the new starter process from start to finish ensuring compliance and that procedures are followed and documented accordingly.
Scheduling quarterly department induction calls
Referral Bonus communication and administration
Regular 1:1’s with Engineering Manager and Tech Recruiter
Maintaining HR Data, Reporting and General Administration:
Managing the database and electronic files of employees and contractors, alongside any related information such as contracts, letters, file notes
Preparation of reports as and when required
Regular HR Audit checks to ensure data held is accurate and up to date
Responsible for the leaver process
Administer sabbaticals and retention of services
Liaise with our Zoho business partner to make improvements/adjustments to the HRIS system as and when required.
Regular Zoho audit, maintenance, end of year process
Manage the POps Mailbox distributing tasks as necessary
Co ordinate Training & Development activities ensuring that records are maintained
Co ordinate TTT activities and advertise internally as required
Update the wiki when necessary
Visa & Immigration
Visa and work permit applications as and when required
Provide relocation advice and assistance as and when necessary
Payroll & Benefit Administration:
Provide accurate and timely information to the payroll providers for UK, CA and France
Maintain and co ordinate the benefits provision in UK, CA and France
Issuing bonus and salary review letters and distributing them
French clinic registration when there is a new joiner in France
Supporting Managers
Advise managers of end of probationary reviews and follow up accordingly
Oversea sabbaticals/retention of services and highlight possible issues to the relevant individuals
Project Work:
As and when requested
On a daily basis you will be expected to:
Respond to queries that come into the POps mailbox
Respond to queries in relation in our Zoho channel
Ensure GDPR, ISO9001, ISO27001 compliance
Advise and implement continuous improvements that can be made to POps processes and the wider company
