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Officer
Company:

International Rice Research Institute


Details of the offer

This role will efficiently and effectively manage and coordinate all aspects of procurement for the Institute ensuring that materials procured are within specifications and reasonable price.

This position will be based at the IRRI Headquarters, Los Baños, Philippines and may only be filled by permanent citizens of the Philippines.

Roles and Responsibilities
Ensure that all procurement is done efficiently according to IRRI and CGIAR Policies
Review all Purchase Requisitions and verify price target that all specifications and requirements are clear and that all corresponding authorizations have been obtained
Ensures that all Requests for Quotations clearly present all specifications and requirements
Receive and review all bids and quotations in accordance with price target and specs, and prepare Bid Analysis sheet
Ensure the Bid Review Committees analyzes all bids in a competitive manner and carefully considering all costs and benefits including those not presented on bids explicitly
Always negotiate with suppliers regarding price reductions, preferred payment and delivery terms, and shipping options when necessary
Make the selection of the best supplier with regard to price, quality and delivery; determine payment and delivery terms; prepare the Purchase Orders; and draw up contracts as needed
Follow up with finance team to ensure timely payments as per contracts and purchase orders
Ensure that all procurement is processed for all applicable exonerations as established in the Memorandum of Understanding or through Donor Agreements, and draft any exemption letters for VAT, duty and tax whenever necessary
Act as liaison between the Institute and its vendors and contractors in the procurement of capital expenditure items and the processing of indent orders
Coordinate with vendors on matters pertaining to product specifications, supply availability, cancellation or revision of orders, return or replacement of rejected items
Coordinate with shipping and end-users divisions/centers/units on delivery/shipping schedule of all local and foreign orders
Ensure proper filling of all procurement documents for recordkeeping and auditing, and maintain orderly files on active orders and post activities such as change notices, scheduling changes and partial shipments
Track the status of each procurement request and update management and requestors
Maintain an Approved Supplier List with updated information on pricing by goods and services and performance ranking based on recent post-delivery evaluations
Periodically generate an evaluation report on supplier/vendor performance with recommendations based on service delivery
Qualifications
University Degree in supply and purchasing management or related field such as logistics or administration with minimum 3 years professional experience in Procurement; with units related to Marketing and Negotiation

Skills Required
Mandatory

Above average negotiation skills
Proficiency in oral and written communications
Well acquainted in sourcing foreign and local vendors
Proficiency in MS Office applications & ERP System
Excellent interpersonal skills and client orientationPreferred

Has a driving license
IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story!
Please note only shortlisted candidates will be contacted.This position will remain open until filled.


Source: Jobs4It

Job Function:

Requirements

Officer
Company:

International Rice Research Institute


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