Office Assistant At The Osci

Job Description:
Summary: Under the direct supervision of the OSCI Director, the Office Assistant III (OS-3) provides clerical, logistical and administrative support in the implementation of OSCI programs.


Job Description: Frontline Office Support
Attends to inquiries and refers them to the right person based on the information requested Serves as communication link for the Office and concerned stakeholders Receives and makes phone calls for the Office Receives, screens and routes incoming and outgoing documents Documents meeting Clerical Support
Reserves facilities and equipment inside and outside the campus for activities of the program Monitors progress of outgoing correspondences and provides updates accordingly Monitors activities of Student Affairs Professional based on Weekly Work Plan Canvasses and purchases materials needed by the program and keeps an inventory Assists in the logistical and secretarial requirements for program / office-sponsored conferences, symposium and / or workshops Keeps records and documents of the programs Budget and Monitoring Duties
Prepares Order for a Check and monitors the release of budget for activities of the program Submits liquidation reports of Student Affairs Professionals Requests, disburses and liquidates communication allowance of Student Affairs Professionals Others
Performs regular and ad hoc committee tasks including coordination work with other offices Attends regular office plenaries, evaluation and planning sessions, staff development sessions including but not limited to retreats and recollections Performs other work related responsibilities assigned by the Director and authorized representative
Minimum Qualifications:
Bachelor’s degree holder With years of experience working as clerical/administrative staff is an advantage Has commendable interpersonal skills Ability to handle various office and student inquiries Communication skills in dealing with internal and external stakeholders Attention to details Commendable interpersonal skills Skills in managing office operations Systematic handling of correspondences