Office Assistant At Allc

Job Description:
Under the supervision of the Director, the Office Assistant is responsible for the secretarial and clerical service to support the operations of the center.


Responsibilities: Frontline Office Support
Attends to the staff and clients of the Center Sets meetings and appointments, as well as handles reservations and prepares venues for the Executive Director, Board members, and teaching staff; Receives mail and messages, and delivers or relays these to the individuals concerned Ensures the conducive working condition of the office and classrooms, including upkeep of office equipment and fixtures, arrangement of desks and chairs, and other similar tasks. Assists in the preparation of the official correspondence, documents, records, and reports of the Center Files and records reports, official documents as well as correspondence sent to and received by the Center Program Support
Provides assistance in ensuring that instructional materials for the language programs and projects, including encoding, reproduction, and updates on these materials are prepared Collates documents and instructional materials for the following program:
Intensive English Language Program (IELP) – Meiji University, Providence, Fukuoka University, Nanzan University Peninsula Hotels: Intensive English Language Training Program & English in the Professions Program University for Peace: Academic English Program WHO/WPRO Global Health Learning Centre: English Communication Skills for Global Health United Board: Academic English Program AGSB-CCE (Kyoto University) – English Skills in Business Program Nagano University – English for Global and Professional Communication Program Nagoya University – Technical English Program
Minimum Qualifications:
Bachelor’s Degree With at least 1 year of experience working in the Academe Has commendable interpersonal skills Ability to handle various office and student inquires is highly recommended Has good oral and written communication skills
Proficient in MS office applications Organized, systematic and efficient with excellent attention to detail and can work with minimal supervision Able to work under pressure while maintaining a professional attitude